Finance Executive - Shipping

The Finance Executive is responsible for managing day-to-day financial operations of the shipping line’s agency, ensuring accurate accounting of freight revenues, port disbursements, vendor payments, and compliance with company policies and maritime financial practices.

Key ResponsibilitiesRevenue & Billing

• Prepare and verify freight invoices, agency charges, demurrage, detention, THC, and other shipping-related revenues.
• Ensure accurate posting of freight income in coordination with Operations and Documentation teams.
• Reconcile billed freight with system reports (ERP / shipping software).

Accounts Receivable

• Monitor customer outstanding balances and follow up for timely collections.
• Prepare aging reports and coordinate with commercial and operations teams to resolve disputes.
• Ensure proper allocation of receipts against invoices.

Accounts Payable

• Process vendor invoices, including port authorities, terminals, shipping vendors, transporters, and service providers.
• Prepare and execute vendor payments after proper approvals.
• Maintain accurate vendor ledgers and resolve discrepancies.

Port Disbursement & Agency Accounting

• Handle Port Disbursement Accounts (PDA) for vessels, including verification of port charges, stevedoring, pilotage, and related costs.
• Coordinate with operations for vessel calls and cost allocation.
• Ensure timely settlement of PDAs in line with shipping agency standards.

Banking & Cash Management

• Prepare bank payment vouchers, cheque payments, and online transfers.
• Perform bank reconciliations on a regular basis.
• Maintain petty cash and cash flow records.

Reporting & Reconciliation

• Prepare monthly financial reports, revenue summaries, and expense analysis.
• Reconcile general ledger accounts related to freight, agency income, and port expenses.
• Assist in month-end and year-end closing activities.

Compliance & Audit Support

• Ensure compliance with company policies, taxation rules, and maritime financial practices.
• Support internal and external audits by providing required financial records and explanations.
• Maintain proper documentation for all financial transactions.

Qualifications & Skills

• Bachelor’s degree in Finance, Accounting, Commerce, or Business Administration
• 2–4 years of relevant experience in a shipping line, ship agency, freight forwarding, or NVOCC
• Strong understanding of shipping terminology (freight, demurrage, detention, PDA, THC, etc.)
• Proficiency in ERP / accounting software and MS Excel
• Good analytical, reconciliation, and problem-solving skills
• Ability to coordinate effectively with operations, documentation, and commercial teams
• Strong attention to detail and deadline management

Job Type: Full-time

Pay: Rs65,000.00 - Rs75,000.00 per month

Work Location: In person