Finance & HR Manager (Bookkeeper)

Finance & HR Manager (Bookkeeper)

Organization: Chimney Hill Owners Association (CHOA) Location: Wilmington, Vermont Position Type: Full-Time

About the Role

Chimney Hill Owners Association is seeking a highly organized, detail-oriented Finance & HR Manager to oversee bookkeeping, payroll, and human resources administration for a dynamic residential community. This is a critical role responsible for maintaining financial accuracy, supporting staff, and ensuring smooth day-to-day administrative operations.

This position succeeds a long-tenured professional and offers an excellent opportunity to step into a well-established system while helping support continued modernization and operational excellence.

Key ResponsibilitiesFinancial Management & Bookkeeping

• Manage all day-to-day accounting operations using PayHOA
• Maintain general ledger, accounts payable/receivable, and bank reconciliations
• Assist in annual budget preparation and financial reporting
• Prepare monthly financial statements and supporting documentation
• Support audit processes and ensure compliance with financial controls
• Monitor reserve accounts and capital project tracking

Payroll Administration

• Process weekly payroll using iSolved for 16 employees (11 full-time, 5 part-time)
• Maintain payroll records, deductions, and compliance with state and federal regulations
• Manage employee benefits administration, including retirement and health insurance

Human Resources Support

• Maintain employee records and HR documentation
• Support onboarding and offboarding processes
• Track PTO, benefits eligibility, and compliance requirements
• Serve as a confidential resource for staff administrative needs

Administrative & Operational Support

• Maintain organized financial and personnel records
• Assist the Executive Director with reporting and operational needs
• Coordinate with external vendors (accountants, auditors, insurance providers)
• Admin. Team assistance answering phones, homeowners questions, and website updates

Qualifications

• 3+ years of bookkeeping and/or accounting experience (HOA or nonprofit experience preferred)
• Experience with payroll processing and HR administration
• Familiarity with PayHOA, iSolved, or similar systems strongly preferred
• Strong understanding of GAAP principles and financial reporting
• High level of discretion and ability to handle confidential information
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft and Google office software suites

Compensation & Benefits

• Competitive salary (based on experience) $52k-$65k/yr
• 8% Employer SEP IRA contribution
• 90% employer-paid health insurance (employee coverage)
• Generous Paid Time Off (PTO)
• Supportive team environment with strong operational systems in place

Why Join Chimney Hill?

• 50 year HOA community with stable financial footing (~$1.8M annual budget)
• Opportunity to step into a well-structured role with modernized systems
• Collaborative staff culture focused on professionalism and service

How to Apply

Please submit a resume and brief cover letter outlining your experience with bookkeeping, payroll, and HR administration.

Pay: $52,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person