Finance Manager

<Job Overview>
Reporting to the COO, this role is an integral part of the LA Commons team. The Finance Manager will oversee daily accounting operations, manage cash flow forecasting, month-end close, financial reporting, and ensuring compliance with nonprofit financial regulations. This position is part of a highly collaborative team across all departments within LA Commons, including Community Arts, Grants and Contracts, Development, Operations, and a third-party bookkeeping service.

Successful candidates for this position should have non-profit accounting experience, enthusiasm for LA Commons' mission, possesses an attention to detail and a service orientation

<Responsibilities>

Accounting

• Manage the month-end closing process, ensuring timely and accurate financial reporting, including the preparation and submission of monthly journal entries and balance sheet reconciliations
• Prepare and submit monthly account reconciliations, including bank accounts, credit cards, petty cash, receivables and payables aging
• Process weekly accounts payable and receivables, invoices and payment processing, including collecting and maintaining documentation
• Supervise and mentor the Operations Coordinator to ensure smooth operations across payables and vendor administration
• Support preparation of Independent Contractor Agreements, amendments, and stipend agreements
• Ensure the procurement of goods and services are in line with federal and other grant regulations.
• Import biweekly payroll entries and classify in accordance with grant reporting requirements

Budgeting, Cash Flow & Reporting:

• Work closely with the COO to manage cash flow and ensure the financial health of the organization.
• Assist in preparing the annual budget and monitoring financial performance to ensure alignment with
• strategic goals.
• Lead development of proposal budgets and budget modifications for funders;
• Provide monthly Program budget updates to Department Heads ensuring that data is clear, accurate, and actionable.
• Support COO in preparing for quarterly Board meetings

Development, Grants, and Contracts

• Partner with the Grants and Contracts Manager to create, track, and report on financials for private and institutional funders
• Submit invoices according to funder requirements and GMP best practices
• Ensure proper financial tracking of funds and compliance with grant requirements.
• Maintain a schedule of donor reporting dates, and prepare fiscal reports for donors as needed and requested by leadership

Audit & Compliance:

• Develop, document and ensure compliance with nonprofit accounting standards, GAAP, and all applicable regulations, as well as LA Commons fiscal policies and procedures (e.g. cost allocation, procurement, reporting, etc.); and
• Organize, secure and oversee maintenance of all financial files in alignment with best practices and audit needs;
• Prepare for and support annual audits, ensuring timely and accurate documentation and reports.

Systems and Process Management

• Update and develop, alongside the COO, financial procedures and systems for newly independent 501 c3.
• Serve as the primary contact for external bookkeeping service.
• Continuously seek improvements to procedures and processes to enhance efficiency and accuracy.

<Requirements>

• 3+ years experience in accounting, particularly fund-restricted accounting.
• Strong familiarity and practical experience with GAAP and managerial accounting
• Proven ability to manage detailed accounting tasks, meet deadlines, and communicate financial data effectively.
• Demonstrated experience in grant reporting, both for contracts/invoice submissions and grant awards for the government, foundations and corporations.
• Demonstrated ability to develop and implement fiscal systems reviews and changes
• Excellent organizational skills with a strong attention to detail.
• Demonstrated ability to prioritize competing responsibilities
• Proficiency with Accounting software (MonkeyPod a plus), Excel, Google Workspace
• Demonstrated ability to work independently and collaboratively
• Positive and creative attitude, and comfort with embracing challenges
• Demonstrated aptitude for synthesizing constructive feedback
• Experience in preparing for and participating in audits is a plus.
• Access to reliable transportation within LA County for in person meetings

Job Type: Full-time

Pay: $28.98 - $38.30 per hour

Benefits:

• 401(k)
• Health insurance

Work Location: Hybrid remote in Los Angeles, CA 90008