Finance Operations Clerk

Essential Duties & Responsibilities

• Performs time-sensitive daily and periodic financial transaction processing in accordance with prescribed procedures.
• Creates financial transaction files for financial institutions after performing required reconciliation and verification steps.
• Develops knowledge of the financial system and a general understanding of finance operations regarding accounts payable, payroll, billing and collections.
• Coordinates and/or administers identified department projects, programs and processes.
• Monitors central Accounts Payable mailbox and receives and enters supplier invoices sent by email and regular mail into the financial system.
• Investigates open items on supplier statements and follows up with suppliers as necessary.
• Assists in administering the City’s purchasing card program.
• Performs responsibilities of the Administrative Assistant Sr. as the primary backup resource.
• Maintains and oversees the sale of organizational assets through GovDeals platform.
• Prepares correspondences, Standard Operating procedures, reports, lists, and other documents as instructed and requested by department personnel.
• Organizes and manages electronic filing systems.
• Copies, packages, and distributes a variety of written materials as requested by department personnel.
• Gathers, assembles, updates, distributes, indexes, and/or files a variety of information, forms and records.
• Supports continuous process improvement initiatives.
• Performs related work as required.

Qualifications

Required Education and Experience

• Associate’s degree from an accredited college or university in Accounting, Finance, or a related field, and one (1) to three (3) years of experience in administrative support, project or program coordination, and customer service; or, an equivalent combination of experience and education.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office.
• Ability to work collaboratively with a diverse population.

Supplemental Information

Work Schedule

• Monday - Friday 7:30am to 4:30pm

Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.

We offer benefits and beyond for our employees and their families!

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• Expansive Wellness Program and low cost onsite exercise facilities
• Dental Insurance with Delta Dental of Iowa
• 100% city paid basic life insurance
• Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance
• IPERS Retirement - Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City (IPERS)
• Deferred Compensation (IRS Section 457) retirement programs
• Generous paid time off AND 11 paid holidays per year
• Paid Parental Leave program with 4 weeks of paid time off
• Annual salary increases, AND an annual across-the-board increase (determined by available budget)
• Longevity Pay for years of service
• Educational assistance up to $3,000 per year
• A culture that is supportive and committed to professional development opportunities
• Public Service Loan Forgiveness – Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer.