Finance & Payroll Specialist

Job Summary:
The Finance & Payroll Specialist supports the agency’s financial operations by processing payroll, accounts receivable invoicing, accounts payable functions, preparing journal entries, reconciling accounts, assisting with reporting, budgeting and audits.

Duties & Responsibilities:
Process organization payroll and related transactions using HRIS platform.
Resolve payroll discrepancies.
Respond to employee payroll questions.
Prepare payroll-related accounts payable items (e.g., United Way contributions).
Complete year-end payroll tasks including W-2 and ACA support.
Assist in updating and maintaining employee records in Paycor.
Review invoices, entered by the Finance Accounting Specialist; verify accuracy and proper coding. Make corrections in accounting software if needed.
Assist with selection and processing of vendor payments a directed.
May be required to take deposits to the bank.
Electronically save bank statements and prepare bank reconciliations for all bank accounts. Ensure supporting Excel registers match reconciled bank balances.
Review and summarize monthly inventory reports provided by the Food Service Department.
Prepare journal entries and assigned month end tasks for review.
Complete accounts receivable invoicing.
Reconcile assigned general ledger accounts.
Maintain in-kind donation tracking and obtain required documentation.
Assist with annual budget preparation and entry into the accounting software.
Provide support during external audits, including document retrieval, report preparation, reconciliations and responding to auditor questions.
Oversee the review of vendor record review and prepare annual 1099 forms.
Assist with year-end record organization and preparation for the new fiscal year.
Participate in improving departmental procedures and strengthening internal controls.
Update accounting and payroll distribution codes as needed.
Serve as back-up for Finance Specialist and/or Finance Director as needed.
Participate in fundraising events including those not during normal work hours (optional).
Reconcile all fundraising proceeds with Advancement’s records.
Attend meetings and trainings and committee assignments.
Perform other related duties as assigned
Equal Opportunity Employer:
We are an equal opportunity employer and prohibit discrimination and harassment of any kind. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, national origin, age, disability, marital status, height, weight, veteran status, or any other status protected by applicable law