Finance|Accounts Executive|German MNC

Invoice Management:

· Prepare and issue PI accurately and in a timely manner based on sales orders, contracts, or delivery receipts.

· Coordinate with Head office team to issue Tax invoice in timely manner

· Ensure invoices reflect the correct terms, amounts, and payment conditions as per agreements before submitting to the customer.

· Payment Collection:

· Monitor outstanding invoices and ensure timely collection of payments from clients.

· Follow up with clients on overdue invoices and manage collections through calls, emails, or in person meetings as per requirements to resolve.

· Resolve any payment discrepancies or issues by liaising with clients to reach a mutually agreeable resolution with WPS Management approval.

· Account Reconciliation:

· Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.

· Investigate and resolve discrepancies between customer payments and invoiced amounts.

· Maintain and update accurate financial records for all customer accounts.

· Payment Processing:

· Record & report incoming payments from clients (via checks, NEFT/ RTGS transfers, credit cards, etc.).

· Inform Head office team to allocate payments to appropriate invoices or accounts, ensuring all financial records are up-to-date by providing necessary DPR for SAP Entries.

· Ensure all the SAP entries are made on time and no payments resides in Suspense list for more than 15 days.

· Reporting:

· Prepare and maintain regular reports on outstanding receivables, aging reports, and payment histories.

· Provide insights and updates to management on accounts receivable status, including overdue accounts and bad debt exposure (invoice aging more than 360 days).

· Prepare monthly or quarterly accounts receivable aging reports to track and report on overdue payments and outstanding balances.

· Prepare project special adhoc report reflecting required details to support the local team to meet and resolve any confusion left in the

· Customer Communication:

· Act as a point of contact for customer inquiries related to billing, payments, and account status.

· Communicate clearly and professionally with clients regarding overdue balances, payment terms, and agreements.

· Cash Flow Management:

· Assist in improving the cash flow of the organization by ensuring timely collections.

· Monitor cash inflows and contribute to managing working capital by reducing outstanding receivables.

· Debt Recovery:

· Work with the collections department or external collection agencies on overdue accounts that require further action.

· Ensure all collection activities are documented and comply with legal and regulatory requirements.

· Documentation & Record Keeping:

· Maintain up-to-date and accurate records of customer invoices, payments, and communications.

· Ensure that all financial documentation is properly filed and readily accessible for audits or inquiries.

· Prepare and submit necessary documentation for internal or external audits.

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Job Type: Full-time

Pay: ₹10,730.74 - ₹32,195.90 per month

Work Location: In person