Finance/Office Manager - exp req

Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, exceptional communication abilities, and a knack for team management. This role is pivotal in maintaining efficient office processes and supporting our staff in achieving their goals.

Responsibilities

• Manage and maintain office calendars, scheduling appointments and meetings efficiently.
• Oversee financial transactions using QuickBooks, ensuring accurate record-keeping and reporting including job cost reporting, quarterly and year end reports.
• Prepare all deposits and checks payable
• Process invoices, pay apps, lien waivers and change orders
• Provide comprehensive administrative support to the team, including clerical duties such as filing, data entry, and document preparation.
• Develop and implement office management procedures to enhance productivity and efficiency.
• Communicate effectively with team members to foster a collaborative work environment.
• Supervise office staff, providing guidance and support to ensure high performance and morale.

Experience

• Proven experience in office management or a similar administrative role is preferred.
• Familiarity with calendar management tools
• Proficiency in QuickBooks or similar accounting software is required.
• Proficiency in Excel software is required
• 3 years background in construction office management is mandatory.
• Strong organizational skills with attention to detail are required.
• Excellent communication skills, both verbal and written, are necessary for effective interaction with staff and clients.
• Experience in team management or leadership roles will be advantageous.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills in an office setting, we encourage you to apply for this exciting opportunity as an Office Manager.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Experience:

• Commercial construction: 3 years (Required)

Ability to Commute:

• Billings, MT 59102 (Required)

Ability to Relocate:

• Billings, MT 59102: Relocate before starting work (Required)

Work Location: In person