Financial Analyst - Grant Administrator

PLEASE READ: If you are interested in this position, to proceed with your application, please register with Poudre Fire Authority and apply directly on our website here:
https://www.poudre-fire.org/joining-pfa/civilian-job-postings

Do not apply through Indeed.

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Title: Financial Analyst - Grant Administrator

Department: PFA Finance Department

Anticipated Hiring Range: $63,888.00 - $77,864.00 annually

Benefits: Health, Dental, Vision and Flexible Spending Accounts, 401(a) Defined Contribution Plan, available Roth and 457 Plans at employee cost, paid holidays and vacation.

Opening Date: 9/24/2025

Closing Date: 10/08/2025

FLSA/Classification: Non-exempt / Classified

Work Schedule: Monday-Thursday 7:45am-5pm and Friday 7:45am-12:45pm, on site.

Selection Process:

• Review and Screening of On-Line Applications
• Review of Additional Documentation (If requested)
• Interview
• Background Investigation
• Drug Screen

SUMMARY: The Financial Analyst Grant Administrator is responsible for managing all stages of the grant process. This includes identifying funding opportunities, preparing and submitting proposals, revising applications as needed, and ensuring ongoing compliance with grant requirements. Regular collaboration with the Finance Division and program managers is essential to ensure that grant-funded projects meet both budgetary and organizational goals. The role also oversees financial tracking such as invoicing, deposits, revenue records, and cash receipting—in alignment with current policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

The primary focus of the role (75%) is on grant administration and related processes.

• Identify and pursue funding opportunities from government agencies, foundations, and corporations that align with Poudre Fire Authority’s mission, vision, and principles.
• Prepare and submit grant proposals, applications, and supporting documents in coordination with internal departments.
• Manage grant records and systems, including tracking awarded funds, maintaining documentation, and monitoring renewal statuses.
• Ensure compliance with grant requirements, including reporting, regulations, deliverables, and funder communications.
• Develop and oversee grant budgets, including justifications, revisions, and cost estimations for both direct and indirect expenses.
• Serve as liaison with funders, handling correspondence, site visits, audits, and issue resolution.
• Analyze and report program outcomes, financial data, and performance metrics; facilitate closeout processes and recommend policy improvements.

The secondary focus of the role (25%) is on accounts receivable/cash receipts.

• Manage financial tracking, including invoicing, deposits, revenue records, cash receipting, aligned with current policies.
• Prepare the submission and processing of cooperator reimbursement packages to ensure accuracy, timeliness, and compliance with agency standards.
• Serve as the primary liaison between cooperators and agency finance.
• Supports departments with cash receipting and balancing functions, ensuring compliance with internal controls and policies.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the education, experience, licenses, knowledge, skills, and abilities required to perform the necessary functions of this position.

EDUCATION, EXPERIENCE, LICENSES/CERTIFICATIONS

Education and Experience: Bachelor’s degree in accounting or a closely related field

and a minimum of two (2) years of full-time professional accounting experience, including financial compliance, federal, state, and/or other grant programs or researching and compiling statistical information.

An equivalent combination of education, training and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities of the position may be considered.

Licenses/Certifications:

• Valid Driver’s License.
• CPR and AED certification within one year of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of and adherence to PFA Mission, Vision, and Principles.
• Knowledge of governmental processes, requirements, and limitations.
• Ability to work with limited supervision and exercise independent judgement.
• Proficiency with using grant databases / management software, and government portals (CO.EMGrants.com, Grants.gov, FEMA, etc.).
• Strong written and verbal communication skills; ability to write clear, persuasive proposals.
• Excellent research skills; ability to find, evaluate, compare, and synthesize funding opportunities.
• Budgeting and financial acumen: preparation, analysis, monitoring, cost projections, justifications, and revisions.
• Ability to organize multiple tasks, plan timelines and meet tight deadlines.
• Excellent attention to detail, accuracy of data, and organization skills.
• Knowledge of and ability to stay current on regulatory requirements, compliance, grantor policies, and governmental or foundation funding rules.
• Ability to collaborate with diverse internal teams (program managers, finance, leadership) and external stakeholders (funders, community partners).
• Analytical skills: performance measurement, outcome tracking, data reporting.
• Problem-solving ability; flexibility to adapt to changing requirements or unexpected hurdles.
• Proficiency with relevant computer tools: Microsoft Office Suite (Word, Excel, PowerPoint).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use a computer, keyboard, phone, and printing equipment. The employee frequently is required to stand; walk; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.

WORK ENVIRONMENT AND GENERAL INFORMATION

The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job.

This work is primarily done in a normal office environment, may require occasional travel to off-site locations for meetings, site visits, or conferences.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Note: Some information in your application may be public information under the Colorado Open Records Act.

If you have questions, please contact HR@poudre-fire.org.

YOUR APPLICATION (WITH ATTACHED RESUME) MUST BE SUBMITTED AT https://www.poudre-fire.org/joining-pfa/civilian-job-postings TO BE CONSIDERED.

THE POUDRE FIRE AUTHORITY IS AN EQUAL OPPORTUNITY EMPLOYER.

Job Type: Full-time

Pay: $63,888.00 - $77,864.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Ability to Relocate:

• Fort Collins, CO 80524: Relocate before starting work (Required)

Work Location: In person