Financial Assistant-Church Bookkeeper

Job Title: Financial Assistant - Church Bookkeeper

Reports To: Church Administrator

Employment Status: [Full Time ]

Position Summary

The Church Bookkeeper is responsible for maintaining accurate and timely financial

records for the church, with primary responsibility for Accounts Payable (A/P), General

Ledger (G/L), and payroll processing. This position works closely with the Weekday

Education Program (WEP) staff to ensure accurate Accounts Receivable (A/R) postings,

income tracking, and deposit recording. The Bookkeeper also provides general office

and administrative support to the Church Administrator and assists with required payroll

tax filings and year-end reporting.

Essential Duties and Responsibilities

Accounting & Financial Management

 Process and record all Accounts Payable transactions, including invoices,

reimbursements, and vendor payments.

 Maintain and reconcile the church’s General Ledger in accordance with accepted

accounting principles and church financial policies.

 Post and track income, deposits, and receipts, including offerings, designated

funds, and other church income.

 Prepare routine financial reports.

 Assist with month-end and year-end closings and financial reviews.

 Maintain accurate, organized financial records and supporting documentation.

Payroll & Tax Reporting

 Process biweekly payroll.

 Maintain payroll records, including wages, deductions, benefits, and taxes.

 Prepare and file quarterly payroll tax reports, including IRS Form 941.

 Complete and distribute year-end tax forms, including W-2s and other required

payroll-related filings.

Weekday Education Program (WEP) Support

 Work closely with WEP staff to ensure timely and accurate Accounts Receivable

postings.

 Record WEP tuition and other program-related income.

 Post and reconcile WEP deposits to the appropriate accounts.

 Assist with tracking outstanding balances and resolving discrepancies related to

WEP accounts.

 Provide clear communication and support to WEP staff regarding financial

procedures and reporting.

Administrative & Office Support

 Provide general office and administrative support to the Church Administrator.

 Assist with recordkeeping related to financial and administrative matters.

 Support the Church Administrator with special projects and tasks as assigned.

 Maintain strict confidentiality of financial, personnel, and church records.

Qualifications

Education & Experience

Associate’s degree in accounting, finance, or a related field preferred; equivalent

experience considered.

 Minimum of 2–3 years of bookkeeping or accounting experience, preferably in a

church or nonprofit setting.

 Experience with Accounts Payable, Accounts Receivable, General Ledger

accounting, and payroll processing required.

 Familiarity with payroll tax filings (Form 941, W-2s) strongly preferred.

Skills & Abilities

 Strong attention to detail and high level of accuracy.

 Proficiency with accounting and payroll software and Microsoft Excel.

 Ability to communicate clearly and professionally with staff, program personnel,

and external partners.

 Ability to manage multiple tasks, meet deadlines, and work independently.

 Understanding of and respect for the mission, values, and confidentiality

expectations of a Baptist church.

Working Conditions

 Office-based position with regular weekday hours, Monday to Thursday 30-35

hours a week.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person