Financial Deputy

San Diego, United States

POSITION: Financial Deputy

SALARY: CL 25 ($55,848- $90,749)

Starting salary should be expected in low to middle portion of the range, based on qualifications and experience.

CLOSING DATE: Open until filled

LOCATION: San Diego, California

VACANCY NO.: 25-26

Position Overview:

The United States District Court for the Southern District of California is accepting applications for the position of Financial Deputy. This position is located in the Clerk’s Office and reports to the Financial Supervisor. Financial Deputies assist in performing and coordinating administrative, technical, and professional work related to financial and accounting activities of the Court, including ensuring compliance with the appropriate guidelines, policies, and internal controls. Financial Deputies perform financial transactions and maintain required records, in accordance with the Court policies and approved internal controls.

Representative Duties:

Maintain, reconcile, and analyze accounting records, consisting of a cash receipts journal, registry fund, and deposit fund, as well as subsidiary ledgers for allotments and other fiscal records. Review and/or perform accounts payable and accounts receivable duties; have responsibility for the accuracy and accountability of monies received and disbursed by the court. Prepare, update, examine, and analyze a variety of regular and non-standard reports as requested by any court unit, Administrative Office, U.S. Attorney’s Office, Judges, U.S. Treasury, financial institutions, or other organizations/agencies.

Maintain control over unit cash registers, as well as collecting and reconciling cash drawers daily. Count monies received and process receipts and deposits in appropriate bank accounts.

Maintain accounting records by inputting transactions, performing trial balances, and reconciling the accounts through the automated systems. Debit, credit, and total accounts on spreadsheets, databases, and financial software used by the court unit.

Process and pay bills and invoices for all court units. Process non-cash collateral and bond exonerations. Disburse non-appropriated and appropriated funds, and registry and deposit funds, as required. Perform reconciliation of monies deposited, transferred, and disbursed by the court unit.

Process victim restitution payments, including incoming checks; maintain ledger of restitution payments and ensure that victims receive payments; process returned checks and returned mail; and provide customer service to victims and their representatives. Work with other agencies to reconcile criminal debt accounts and receivable records.

Provide backup and customer support, including technical payment voucher review, as needed for Criminal Justice Act (CJA) attorneys and service providers.

Receive, review, and process travel vouchers from court unit. Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Communicate with individuals in court units to respond to questions, problems, or insufficiencies with voucher submissions and the status of payment of vouchers.

Assist with preparing reports and forms by compiling information. Use accounting software and systems to record, store, and track information. Research court case files to ensure release of collateral.

Comply with guidelines, procedures, and policies established by the Administrative Office and the court unit. Give advice and explain requirements of the Guide to Judicial Policies and Procedures as they relate to proper disbursement.

Provide customer support to judicial officers, their staff and the Clerk’s office concerning payment or receipting of funds. Communicates and advises employees on specific tasks regarding financial procedures and makes available written instructions.

Ensure that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed. Review vouchers for payments related to expenses incurred by the court for appropriateness of payment. Accept responsibility for files and documents related to the monetary aspects of case management.

Other duties as assigned.

Qualifications:

To qualify for CL-25, the candidate must have a minimum of one year of specialized experience equivalent to work at CL-24.

Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles of financial administration and/or accounting; and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.

Preferred Qualifications / Skills:

A bachelor’s degree, preferably in accounting, finance, business, or related field.

Prior financial, budget, or accounting experience, preferably in government/public sector.

Knowledge of JIFMS.

Required Clearances:

Please note that this position requires that applicants complete the “Optional Background Information” on Page 5 of the AO-78 Application Form.

The selected candidate will also be required to submit to a background investigation which includes fingerprinting and a credit check.

Benefits:

Salary is just one component of the comprehensive compensation package offered by the Federal Court. Federal court employees are eligible for a full range of benefits that include 13-26 days of annual leave, 13 days of sick leave, 11 paid holidays per year, a flexible work schedule, immediate matching Thrift Savings Plan, pre-tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long-term care), car-pooling options and a transportation subsidy.

Employer benefit contributions equate to no less than 33% of an employee’s total compensation. Please see the chart below for an estimated total compensation based on a sample position and salary. Be advised that eligibility may vary by appointment type and length.

How to Apply:

Qualified candidates must submit a cover letter, resume, a minimum of three references with contact information, and the AO-78 Application Form (available for download in the application portal). All application materials must be submitted at CASD HR Application Portal. More information on career opportunities may also be found at www.casd.uscourts.gov.

Information for Applicants

The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without posting the position.

Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under “Excepted Appointments” and are considered “at will” employees. Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.

All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.

Participation in the interview process will be at the applicants own expense and relocation expenses will not be provided.

The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e. Direct Deposit).

Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. § 1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below.

Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

If selected for first time appointment to a position, you may be required to complete an initial performance probationary period. Failure to successfully complete the probationary period may result in termination of employment.

THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $55,848.00 - $90,749.00 per year

Benefits: