Financial Operations Specialist (Annapolis, MD)

Summary/Objective:

The Financial Operations Specialist supports purchasing execution, vendor coordination, and financial operations activities for assigned divisions. This role assists divisional leadership and Finance by providing accurate purchasing support, basic financial analysis, and operational reporting to help inform day-to-day decisions.

The position combines hands-on Procure-to-Pay (P2P) responsibilities with developing financial operations skills, including supporting cost visibility, compliance, and process consistency across the business.

Essential Functions:

Purchasing & Procure-to-Pay Support

• Facilitate the purchase of materials, services, and supplies in support of day-to-day operational needs
• Process approved purchase requests and create purchase orders within the Procure-to-Pay (P2P) system
• Issue Requests for Quotation (RFQs), compile vendor responses, and assist with sourcing documentation
• Track order status, follow up with vendors on deliveries and backorders, and assist operational teams with the receiving process
• Ensure purchasing activity is properly documented and follows established policies and approval limits

Vendor & Order Coordination

• Assist with vendor onboarding and maintenance, including vendor setup requests and required documentation
• Maintain accurate vendor records and purchasing data in procurement and ERP systems
• Serve as a point of contact for vendors regarding order status, delivery coordination, and basic documentation needs
• Support resolution of vendor-related issues by escalating discrepancies as needed

Financial Operations Support

• Assist Finance and divisional leadership by providing accurate purchasing data and basic spend visibility
• Support routine financial analysis related to purchasing activity, cost tracking, and operational reporting
• Help prepare basic reports and summaries used for day-to-day financial and operational decision support
• Be a point of contact for division(s) for finance and purchasing related activities.

Controls, Documentation & Process Support

• Review purchase orders, invoices, and receiving documentation for completeness and accuracy
• Partner with Accounts Payable to help resolve invoice discrepancies and timing issues
• Document actions, approvals, and resolutions in accordance with internal control requirements.
• Follow established purchasing and financial procedures and assist with process improvement efforts
• Perform other duties as assigned

Non-Essential Functions:

• Maintain good relations with internal and external customers.
• Perform miscellaneous administrative functions as required.
• Assist the Director of Purchasing as required

JOB SPECIFICATIONS

Work Environment:

• Work time will be indoors, with infrequent travel to Chaney Enterprises locations
• Noise level will be moderate.

Physical Demands:

• Sit approximately 6 hours per day. Stand approximately 2 hours a day.

ADDITIONAL QUALIFICATIONS

Experience:

• Previous experience in a purchasing environment.
• Previous experience with Procure to Pay software using a SaaS interface
• Proficient in MS Office Word, Outlook, OneDrive and Excel

Education Required: Bachelor’s degree (Finance, Accounting, Business, Supply Chain or a related field is preferred.

Preferred Education: N/A

Bilingual in Spanish Preferred: N/A