Financial Services Specialist

JOB
Financial Services Specialist Starting Salary Range: $57,295.04 – $74,483.56 annuallyFull Salary Range: $57,295.04 - $91,672.07 annually Job Type: Full-time, Non-Exempt, Civil Service Position Summary: The Financial Services Specialist is primarily responsible for reviewing, approving, and processing weekly accounts payable invoices, performing financial data entry, maintaining various financial system modules, preparing billings for various amounts owed to the City, assisting with the annual audit, processing various revenue receipts, and preparing and posting journal entries. Work requires frequent contact with employees, vendors, and the public, and has access to confidential information. Essential Functions Include: Accounts PayableReview and approve new vendors entered into financial system from various departments.Processes invoices for payment; writes checks on a weekly basis; distributes and mails checks.Ensures that various financial services invoices are appropriately coded and forwarded for entry into the financial system.Reviews employee travel reconciliations for accuracy; reviews listing of outstanding reconciliations; notifies department and/or employees of outstanding reconciliations.Provides technical support and training to department Administrative Assistants. Accounts ReceivablesPrepares and mails invoices to various businesses and governmental agencies for services performed; follow up collection on delinquent accounts are executed monthly. Coordinate collections follow up procedures between various departments of the City when necessary.Processes various City revenues for deposit such as food and beverage tax, landscape recycling fees, local motor fuel tax, and hotel motel tax; verifies calculations on monthly tax returns; enters receipts into computer system; verifies receipts to the general ledger.Prepares various other revenues for deposit such as utility taxes, video gaming tax, retiree insurance payments, nuisance abatements, etc.; enters receipts into computer system; verifies receipts to the general ledger.Processes all revenue checks through bank remote deposit in a timely manner.Monitors and downloads daily bank report for ACH payments.Performs data entry of various payments, including ACH payments, LDRP, meter revenue, etc. Landscape Recycling Center (LRC)Approves applications for new customer charge accounts.Uploads daily transaction files from LRC software to the City’s financial system.Prepares and mails landscape recycling center bills on a monthly basis.Reconciles sales tax monthly and submits to Illinois Department of Revenue within established deadlines. Business LicensingCreates accounts for new businesses in Customers and Business Accounts in financial system; issues local tax forms to new businesses; maintains Customers and Business Accounts as changes occur.Works closely with Champaign Urbana Public Health District in identifying new businesses subject to local taxes.Serves as lead contact for businesses using Citizen Self Service, our online payment portal; Provides support to businesses including resetting passwords and help navigating the online portal. Business Office SupportProvides support for the City’s computerized systems, including assistance with implementation of new modules.Prepares or inputs journal entries.Provides Record Retention support. Annual AuditAssists auditors during annual audit by providing supporting documentation for accounts payables and receivables, and other related materials as requested.Year EndReviews vendor invoices and verifies IRS 1099 classifications; Reconciles vendor 1099 invoice amounts to vendor summaries; confers with City departments and other entities regarding classification status and/or invoice verification.Prints and distributes Form 1099’s to vendors for several entities, including the City, The Urbana Free Library, Board of Trustees of the Urbana Fire Pension Fund, and the Urbana Police Pension Fund by deadlines established annually.Prepares 1099 electronic file and imports to IRS by deadline established annually. Required / Minimum Qualifications: High school diploma or equivalent supplemented by post-secondary course(s) in bookkeeping or accounting.Two (2) years of work experience in basic bookkeeping or other work involving financial records and accounts.Three (3) years of responsible work experience with financial records can be substituted for bookkeeping/accounting courses.Must possess a valid State of Illinois Class D driver’s license or have the ability to obtain one within fifteen (15) days of employment.Must be physically able to lift and carry up to 25 lbs. unassisted, to include paper boxes and files. For a complete list of duties and qualifications, please refer to the job description.