Fiscal Analyst - Lucas County Workforce Development Agency

JOB SUMMARY:

Under the direction of the Lucas County Job & Family Services Finance Director, performs all fiscal functions for the administration of Workforce Development programs managed by the local Workforce Development Agency (WDA). Reviews, analyzes, and makes recommendations regarding resource allocations for WDA programs while taking into consideration alignment with organizational goals and objectives. Oversees the contract/procurement process for services provided through the Workforce Investment and Opportunity Act (WIOA); monitors budgets to assist WDA administration in ensuring WIOA performance measures are met; serves as the WDA’s Budget Analyst and provides technical assistance regarding the allowable use of WDA funds by remaining current with changing federal and state rules and regulations pertaining to WIOA.

Performs complex financial and budgetary work, including advanced-level analysis. Ensures the efficient and effective use of funding in support of WDA objectives and all applicable fiscal policies. Provides fiscal support for daily operational activities of the WDA and works closely with staff at all levels to identify, recommend, develop, implement, and support cost-saving strategies and maintain compliance with grants and agreements. The Analyst will define and recommend fiscal policies, procedures, and best practices ensuring compliance with required federal, state, and local regulations.

ESSENTIAL FUNCTIONS:

1. Prepare and manage annual WDA county budget. Perform financial analyses and recommend to WDA program administration ways to maximize allocations while avoiding lapsed dollars, ceiling excesses, and unallowable costs.

2. Complete state draws and effectively manage the cash balance of the WDA fund and grant balances in accordance with local, state, and federal rules.

3. Identify potential sources of applicable grant funds outside of WDA funding sources and prepare applications; monitor fiscal and programmatic compliance with grant requirements for grants received.

4. Oversee the Request for Proposals (RFP) process in coordination with the Workforce Development Board and WDA; complete cost/price analyses.

5. Review and approve proposed agreement budgets and cost allocation plans.

6. Oversee the development of subrecipient agreements and perform fiscal monitoring.

7. Create and send invoice forms and cost statements; manage contract budgets.

8. Review invoices for accuracy, timeliness, and allowable costs.

9. Provide technical assistance, as needed, to providers, peers, and other stakeholders as it relates to the fiscal function of the WDA.

10. Prepare, monitor, maintain, and submit federal funding reports as required.

11. Manage the WDA RMS process and perform functions of the RMS Coordinator.

12. Process WDA invoices and staff reimbursements to ensure timely payment of goods and services.

13. Process all WDA receipts and wire transfers.

14. Prepare and maintain a variety of fiscal reports and logs.

15. Maintain agency’s effectiveness and efficiency by defining, delivering, and supporting strategic plans associated with department functions.

16. Complete projects by coordinating resources and timetables.

17. Make effective presentations and written reports for a variety of audiences.

18. Demonstrate accountability in carrying out the mission and values of the Agency.

19. Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of: GAAP; federal grants management; federal, state, and local fiscal policies and procedures; budget and cost accounting practices; budgetary processes and systems; governmental accounting principles; methods of budgetary administration and reporting; and complex financial reports and analysis.

Skill in: Operation of personal computer; analyzing problems and developing solutions; computer applications such as spreadsheets; and problem solving.

Ability to: Analyze and design workflows and procedures; prepare and review contracts and agreements; collect, analyze, and interpret data; prepare and maintain accurate documentation; develop and manage a budget; communicate effectively verbally and in writing; work with diverse populations; develop and maintain effective working relationships; make sound judgment with limited instruction; and exercise independent judgment and discretion.

MINIMUM QUALIFICATIONS:

A bachelor’s degree in finance, accounting, business or public administration, or related field. Two years of documented experience performing financial analysis and auditing. Must demonstrate the knowledge, skills, and abilities required for effective financial management and auditing. Must have strong analytical, presentation, and collaboration skills. Must have and maintain a valid Ohio or Michigan driver’s license and an insurable driving record.

Job Type: Full-time

Pay: From $32.80 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person