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Fiscal Officer II
The City of Alexandria is bordered by Washington D.C. and the Potomac River, Arlington and Fairfax counties, and Maryland. The small city has a cosmopolitan feel with 150,000 people living within its 15.75 square miles. At the Department of Community and Human Services, we provide essential safety net services to help city residents enjoy a sense of well-being, safety and self-sufficiency. Our behavioral health programs provide compassionate services that support self-determination and recovery. The beauty of our diverse and resilient people and our commitment to race and social equity, coupled with a historic district dating to 1749, charming waterfront, vibrant arts community and unique places for foodies and shopping, make the City of Alexandria a uniquely wonderful place to live, work and play. We invite all qualified candidates to learn more and apply for our Fiscal Officer II position.
Fiscal Manager is the management level in the occupational group for Accountant. Employees are responsible for overall management and administration of the fiscal and budget operations of a Local Department of Social Services. The Fiscal Manager is distinguished from the Accountant by having responsibility for the overall management of the fiscal operations of a Local Department of Social Services.
General Statement of Duties :
The Fiscal Officer II will work under minimal supervision to carry out most assignments. Responsible for the execution of the approved budget for Economic Support Center, Alexandria Fund for Human Services and Center for Operations for Alexandria Department of Community & Human Services. Assist the Centers in developing budgets and monitor expenditures and revenues. Perform analytical work involving managing, explaining, and forecasting the formulation of the budget estimates including development of fund requirements to support operating programs. Manage various grants and develop local procedures and policy for program matters.
Examples of Duties :
- Responsible for the execution of approved budget exercising program controls over obligations and expenditures of appropriated funds and the provision of administrative management services . Assist the Centers in developing budgets and monitor expenditures and revenues.
- Reviews, analyzes, edits, and consolidates budget estimates of assigned program ensuring budget material is accurate and consistent, examining the significant impact of policy changes on new or revised program requirements and funding decisions on program accomplishments.
- Plans and participates in budget preparation and mid-year budget revisions including budget submissions of contract agencies. Monitors and evaluates fiscal condition of operating programs ensuring expenditures are spent within the fiscal year. Approving payment vouchers, wire transfer, purchase requisitions, deposits and warrants for payment of goods and services obtained in operating programs.
- Conducts budgetary and financial analyses of the actual budget to determine variances, analyzes complex budget and financial issues; makes recommendations regarding problems and solutions to budget issues such as reductions, increases, and alternate methods for meeting budget goals. Conduct meetings with Program Managers and Division Directors to provide expert guidance on complex budget activities, variances, and availability of funds .
- Develops monthly projections, process journal voucher for expenditures and revenue, prepare the budget section of grant applications, administers grants to ensure allocated funds are expended accordingly, and prepares and submit financial reports to grantors. Approve all expenditures requests to be charged against the grant or contract account in accordance with legislation, policies and program delivery; Assist with the negotiating of contract amounts .
- Manages and performs regular analysis and reconciliation of both revenue and cost accounts. Prepares external and internal monthly/quarterly financial reports, tracks and monitors reimbursement request. Ensure that proper internal accounting procedures and financial reports are following GAAFR. (Government Accounting, Auditing and Financial Reporting). Develop and implements policies/procedures for Finance unit to ensure compliance with Federal, State, and City regulations.
- Conducts State and City annual year end closeout for special revenue accounts and serve as one of the liaisons for auditing of programs. Supervise staff workflow to ensure proper financial reporting, processing of accounts payables & accounts receivable, proper accounting procedures and internal controls are being followed.
- Research and analyze accounting reports/records and review transactions posted to the accounting system. Responsible for LASER, Children’s Services Act (CSA), and Lease reports and reconciliation. Review and approve payroll (Kronos), and periodic check run for support staff members. Work with Procurement on the development of requests for proposals (RFPs) and purchase requisitions.
Setup and analyzes the spending of encumbrances, Purchase Orders, and Requisition in MUNIS financial system. Request and manage new organizational cost accounts for new grants.
Minimum Qualifications:
Bachelor’s degree in accounting, finance, business or public administration, or related field, and experience in supervising staff to include professional accountants OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Considerable knowledge of auditing standards, public administration, and/or regulatory compliance; Considerable knowledge of social services reporting systems and software. Skill in the use of personal computers, including spreadsheet applications and statistical packages. Demonstrated ability to supervise or manage work directly or through subordinate staff; Demonstrated ability to organize work and meet critical deadlines. G ood knowledge of the modern principles and practices of public budgeting, government accounting, and grant administration.
Preferred Qualifications:
Four Year College Degree; Considerable experience in positions involving public administration, public financial planning, public budgeting, government accounting, electronic data processing, procurement contracting and personnel management; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Extensive experience in Excel. Some experience with Munis OR similar f inancial system. Master’s Degree in Accounting, Public or Business Administration.
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