Fiscal Purchasing Specialist

Job Summary:

The Fiscal Purchasing Specialist performs a variety of routine to complex clerical and administrative duties related to the procurement of goods and services for a department or unit of the institution.

Nature of Work: (Specific Areas of Accountability)

The Fiscal Purchasing Specialist is responsible for providing a variety of routine to complex clerical and administrative support functions in the area of requisitioning supplies, obtaining bids for services, and preparing and reconciling purchase orders and invoices. Job responsibilities contribute to the accuracy, reliability, and acceptability of processes, services, or functions. Work is closely supervised, with limited opportunity for independent action or decision-making, and consists of tasks that are primarily routine, or well-defined, with specific instructions to achieve standards. Decisions are limited to the application of standardized or accepted practices and errors could result in some costs and inconveniences within the affected area.

Performs other functions as required or assigned. Also complies with all Policies and Standards.

Summary of Responsibilities:

• Support the overall operations of the College’s Purchasing Division, including procurement and related shipping/receiving functions.
• Assist with acquiring materials, supplies, and services for the College using established purchasing methods and in compliance with state policies.
• Ensure appropriate use of purchasing cards and other payment methods, while maintaining accurate records and supporting documentation.
• Monitor and follow up on outstanding orders, coordinate with vendors, and take action to resolve delivery or service issues.
• Receive and review shipments, verify accuracy, and facilitate distribution to internal departments.
• Maintain organized records of purchasing transactions, reconciliations, and related documentation in the College’s financial systems.
• Collaborate with vendors and internal departments to resolve discrepancies or concerns.
• Provide support to related business functions, including accounts payable, as needed.
• Assist with the management of fixed assets by maintaining accurate records, tracking inventory, and supporting compliance with state and institutional requirements.
• Contribute to other administrative or fiscal duties that support the College’s business operations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities

• Knowledge of purchasing procedures, inventory practices, and financial recordkeeping.
• Proficiency with spreadsheet and office software; ability to learn state financial systems.
• Strong organizational, time management, and problem-solving skills.
• Effective communication, negotiation, and relationship-building with vendors and colleagues.
• Attention to detail and accuracy in processing financial and procurement transactions.
• Ability to work independently while contributing to a collaborative team environment.

Education Requirements:

An associate degree in business administration, accounting, finance, or a related field is required or an equivalent combination of education and experience; a bachelor’s degree is preferred

In addition to the knowledge/Education, the following related work experience is typically required for this position. An equivalent combination of education and recent experience may be considered.

Experience Requirements:

1-2 years of experience in purchasing, accounting, or business office support; or an equivalent combination of education and experience

License or Certification Requirements:

Valid Driver’s License is required

It’s important that you know who we are and what to expect!

Expectations:

Employees are expected to adhere to the Mission, Values and Vision of the College. Each employee’s position has attributes that contribute to the achievement of these goals.

Mission:

New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Values

Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. Our employees are expected to support and enact these values in our daily work.

RESPECT

• Recognize and celebrate the unique contributions and perspectives of all
• Involve a diverse range of voices and perspectives in decision-
• Ensure everyone feels they are an integral part of the

HONESTY

• Communicate openly and
• Take responsibility for one’s actions.
• Provide accurate and transparent reporting of
• Make decisions based on ethical

EDUCATION

• Encourage and support a culture of continuous
• Facilitate the sharing of
• Offer access to a diverse range of educational
• Encourage
• Regularly assess educational programs and supporting
• Cultivate a workforce of knowledgeable, competent, and skilled

COMMUNITY

• Actively engage with the local
• Partner with local businesses, organizations, and non-
• Meet the educational needs and interests of the local
• Encourage and facilitate civic engagement among students, staff, faculty, and administration.

VISION

New River Community and Technical College will improve students’ lives and will enrich communities as an increasingly integral part of the educational and economic landscape of southern West Virginia.

Disclaimer

This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Justification for information provided in the job description may be requested. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor.

All requirements are subject to possible modification to provide reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the public.