Fleet Manager

Definition

Applications must be filled out completely and thoroughly. Resumes are not accepted in lieu of an application, but may be additionally attached.

Examples of Essential Duties

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

• Develop, direct, maintain, and control purchasing, dispensing and inventory management activities related to parts and fuel inventory.
• Establish and direct the fleet preventative maintenance program; oversee and coordinate repairs and maintenance for a full range of vehicles and equipment.
• Conduct inspections of vehicles and fleet equipment, including Inspection of new vehicles and equipment for specification compliance and follow-up with vendors as needed.
• Coordinate procurement of vehicles including researching purchase, lease and refurbishing options, developing specifications, and overseeing the contract process.
• Monitor legislation and assure division compliance with laws, regulations, statutes, and codes related to fleet management; oversee division compliance with hazardous materials requirements.
• Evaluate the need for fixed asset shop tools and equipment; submit fixed asset requests for budget.
• Establish and interpret rules, MOUs, and policies pertaining to fleet.
• Prepare the fleet budget; oversee budget implementation and recommend and participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies.
• Maintain fleet budget and implement methods to reduce fleet maintenance cost; meet city and department goals and guidelines for billing and rebilling of work.
• Participate in the development and implementation of policies and procedures.
• Plan, develop, and implement new methods and procedures designed to improve operations, minimize operating costs, and effect greater utilization of labor and materials.
• Monitor workflow; review and evaluate work products, methods, and procedures.
• Research and prepare technical studies and administrative reports; prepare written correspondence.
• Prepare annual information and service reports for regulatory bodies.
• Coordinate with senior staff on particulars of rates, time, and personnel assigned, work hours, location, etc. of maintenance activities and accounts.
• Assign work, make hiring decisions, supervise, train, discipline, and evaluate the performance of subordinate staff.
• Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• May act in absence of the General Services Manager.
• Perform related duties as assigned.

Employment Standards

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Essential Duties" section of this specification.

Knowledge of:

• Applicable federal, state, and local laws, codes, and regulations including but not limited to The California Vehicle Code, California Title 13, and Federal Regulations pertaining to motor vehicle maintenance and refueling facilities.
• The Advanced Clean Fleets (ACF) Regulation initiative by the California Air Resources Board (CARB) aimed at reducing emissions from medium- and heavy-duty vehicles.
• Principles and practices of fleet management planning, vehicle maintenance, inventory control, and cost recovery.
• Procedures, practices, materials, parts, equipment, and tools used to service, maintain, and repair gasoline, diesel, and alternatively powered automobiles and light trucks; heavy duty trucks; heavy equipment; highway construction and maintenance equipment, and related mechanical equipment.
• Modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment.
• Fueling facility and system operation, management, and environmental oversight.
• Principles and practices of policy development and implementation.
• Principles and practices of organizational analysis and management
• Principles and practices of hazard and safety management.
• Budgeting procedures and techniques.
• Principles and practices of supervision, training, discipline, and performance evaluation.

• Plan, organize, and direct operations of the Fleet Division, including purchase, utilization, maintenance, repair and replacement of the vehicle/equipment fleet.
• Supervise and direct the work of subordinate staff.
• Analyze problems, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules, and regulations.
• Write reports, business correspondence, and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Prepare and administer a budget.
• Supervise, train, discipline, and evaluate subordinates.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Effectively communicate verbally and in writing.

Minimum Qualifications

Education:
A bachelor's degree in business or public administration, engineering, environmental science or a closely related field from an accredited college or university.

Experience:
Five (5) years of progressively responsible management and supervisory experience within a large fleet management organization.

Substitution:
Additional qualifying experience, including advance certification in fleet management, can substitute for the required education on a year-for-year basis.

License, Certification, Registration Requirements:
Possession of, or the ability to obtain and retain, a California Class C driver license by the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.

Physical Requirements:
Work is performed in a typical office/field environment. (1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/ Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/ Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise; occasionally work outside in the summer and winter; occasionally work around machinery with moving parts or stationary equipment; work around moving objects or vehicles.