Fleet Manager

Definition

Applications must be filled out completely and thoroughly. Resumes are not accepted in lieu of an application, but may be additionally attached.

PLEASE ATTACH ANY DEGREES OR TRANSCRIPTS, LICENSES, AND CERTIFICATIONS TO YOUR APPLICATION.

Anchored in the foothills of the Sierra Nevada - 20 miles east of Sacramento and about 1.5 hours from Lake Tahoe - the City of Folsom is comprised of beautiful parks and trails, and boasts excellent schools, family-oriented neighborhoods, and outstanding shopping, dining, and cultural options. Folsom is a high-tech, forward-looking city, with firms ranging from small to large international corporations. Niche recently released its list of the Best in America for 2025, and Folsom swept the honors with seven elementary, two middle, and two high schools making the list.

The City of Folsom's Utilities Department is currently recruiting for a Fleet Manager to lead the Fleet Division . The ideal candidate has experience developing and managing a vehicle maintenance program, including vehicle asset management; experience with vehicle lifecycle analysis, including acquisition, licensing and disposal; experience developing and managing a pool vehicle program; and is comfortable negotiating and managing service contracts. Experience with fuel management and knowledge of maintaining compliance with federal and state regulations, including Advanced Clean Fleets, is also highly preferred.

Under general direction from the General Services Manager, the Fleet Manager will manage, direct, and coordinate the activities of the Fleet Division; plan, initiate, organize, control, implement, and evaluate division goals, objectives, and policies; work closely with the General Services Manager to develop overall priorities and plans and resolve issues; provide leadership and direction to division staff; direct the administration of the respective divisions or units; assume management of other divisions/units when so directed; coordinate Fleet activities with other divisions and departments.

SUPERVISION EXERCISED

Exercise direct and indirect supervision over lower level managerial, professional, technical, and/or clerical personnel.

This is an exempt position represented by the Folsom Middle Management Group (FMMG).

Examples of Essential Duties

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

• Develop, direct, maintain, and control purchasing, dispensing and inventory management activities related to parts and fuel inventory.
• Establish and direct the fleet preventative maintenance program; oversee and coordinate repairs and maintenance for a full range of vehicles and equipment.
• Conduct inspections of vehicles and fleet equipment, including Inspection of new vehicles and equipment for specification compliance and follow-up with vendors as needed.
• Coordinate procurement of vehicles including researching purchase, lease and refurbishing options, developing specifications, and overseeing the contract process.
• Monitor legislation and assure division compliance with laws, regulations, statutes, and codes related to fleet management; oversee division compliance with hazardous materials requirements.
• Evaluate the need for fixed asset shop tools and equipment; submit fixed asset requests for budget.
• Establish and interpret rules, MOUs, and policies pertaining to fleet.
• Prepare the fleet budget; oversee budget implementation and recommend and participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies.
• Maintain fleet budget and implement methods to reduce fleet maintenance cost; meet city and department goals and guidelines for billing and rebilling of work.
• Participate in the development and implementation of policies and procedures.
• Plan, develop, and implement new methods and procedures designed to improve operations, minimize operating costs, and effect greater utilization of labor and materials.
• Monitor workflow; review and evaluate work products, methods, and procedures.
• Research and prepare technical studies and administrative reports; prepare written correspondence.
• Prepare annual information and service reports for regulatory bodies.
• Coordinate with senior staff on particulars of rates, time, and personnel assigned, work hours, location, etc. of maintenance activities and accounts.
• Assign work, make hiring decisions, supervise, train, discipline, and evaluate the performance of subordinate staff.
• Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• May act in absence of the General Services Manager.
• Perform related duties as assigned.
  
  

Employment Standards

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Essential Duties" section of this specification.

Knowledge Of

• Applicable federal, state, and local laws, codes, and regulations including but not limited to The California Vehicle Code, California Title 13, and Federal Regulations pertaining to motor vehicle maintenance and refueling facilities.
• The Advanced Clean Fleets (ACF) Regulation initiative by the California Air Resources Board (CARB) aimed at reducing emissions from medium- and heavy-duty vehicles.
• Principles and practices of fleet management planning, vehicle maintenance, inventory control, and cost recovery.
• Procedures, practices, materials, parts, equipment, and tools used to service, maintain, and repair gasoline, diesel, and alternatively powered automobiles and light trucks; heavy duty trucks; heavy equipment; highway construction and maintenance equipment, and related mechanical equipment.
• Modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment.
• Fueling facility and system operation, management, and environmental oversight.
• Principles and practices of policy development and implementation.
• Principles and practices of organizational analysis and management
• Principles and practices of hazard and safety management.
• Budgeting procedures and techniques.
• Principles and practices of supervision, training, discipline, and performance evaluation.
  
  

Ability to:

• Plan, organize, and direct operations of the Fleet Division, including purchase, utilization, maintenance, repair and replacement of the vehicle/equipment fleet.
• Supervise and direct the work of subordinate staff.
• Analyze problems, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules, and regulations.
• Write reports, business correspondence, and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Prepare and administer a budget.
• Supervise, train, discipline, and evaluate subordinates.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Effectively communicate verbally and in writing.
  
  

Education

Minimum Qualifications

A bachelor's degree in business or public administration, engineering, environmental science or a closely related field from an accredited college or university.

Experience

Five (5) years of progressively responsible management and supervisory experience within a large fleet management organization.

Substitution

Additional qualifying experience, including advance certification in fleet management, can substitute for the required education on a year-for-year basis.

License, Certification, Registration Requirements

Possession of, or the ability to obtain and retain, a California Class C driver license by the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.

Physical Requirements

Work is performed in a typical office/field environment. (1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/ Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/ Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise; occasionally work outside in the summer and winter; occasionally work around machinery with moving parts or stationary equipment; work around moving objects or vehicles.

The City of Folsom offers a wide range of employee benefits. Click here for a summary of benefits for our Middle Management employees. For specific benefit information, refer to the labor agreements (MOUs) of each bargaining unit.

01

These supplemental questions are an important first step in our screening process. Failure to provide complete responses may result in your application not being considered. In addition, the successful candidate is made a conditional offer subject to background check, which requires DOJ fingerprint clearance and a pre-employment physical, including screening for drug and alcohol use. By checking the box below, I acknowledge that I have read and understood the above information.

• I have read and understood background and screening process.
  
  

02

The salary range for this position (T94) $114,084.14 - $144,518.37 with the City typically hiring at step 1. By checking the box below, you acknowledge your understanding of salary paid for this position.

• I acknowledge understanding of salary paid for this position.
  
  

03

Are you in a familial, cohabitant, or amorous relationship with any current employee of the City of Folsom? Examples of these relationships include: spouse, domestic partner, parent, child, sibling, uncle, aunt, nephew, niece, first cousin, grandparent, great-grandparent, grandchild, or great-grandchild. Relations may be by blood, marriage, adoption, or domestic partnership, including in-law, step- and half-relationships. (If yes, please answer the next question.)

• Yes
• No
  
  

04

Please list name of relative, relationship and department that your relative works in. (If not applicable, please type N/A)

05

What is the highest level of education that you have completed?

• Did not complete high school or GED
• High school graduate or equivalent
• Some college
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher
  
  

06

Please list your degree type (Bachelor's, Master's, etc.) and major below.

07

How many years of progressively responsible management and supervisory experience do you have within a large fleet management organization?

• None
• Less than 5 years
• 5 to 6 years
• 6 to 7 years
• 7 to 8 years
• More than 8 years experience
  
  

08

Do you currently possess any valid certifications or licenses that are relevant to this position? If yes, please list below. If not, put "N/A".

09

Please describe your experience with personnel management including supervising, training, and evaluating staff.

10

Please describe your experience managing a budget including budget preparation and projecting revenue and expenses.

11

Please describe your experience with the following areas: developing and managing a vehicle maintenance program, including vehicle asset management; developing and managing a pool vehicle program.

12

Please describe your experience negotiating and managing service contracts.

13

Why you are interested in working for the City of Folsom as the Fleet Manager?

• Required Question