Fleet Specialist

What We Are Looking For

Experience and Capability

Proven experience managing fleet operations across multiple locations
Strong understanding of vehicle lifecycle management, maintenance programs, DOT compliance, and vendor coordination
Working knowledge of IFTA reporting, IRP registration, and state/federal permitting requirements
Ability to manage fuel tax reporting, apportioned plates, and ensure compliance across multiple jurisdictions
Ability to review, understand, and discuss vendor contracts (leasing, maintenance, fuel, insurance) with leadership
Comfortable communicating with executive leadership and providing clear recommendations backed by data

Hands-On Leadership

Willing to be in the field working directly with drivers and operations teams
Able to troubleshoot issues in real time, whether mechanical, logistical, or administrative
Not afraid to step in and handle tasks personally when needed

Operational Support and Communication

Works closely with Operations Managers and provides clear direction and support
Patient and able to guide teams through processes step by step
Willing to take on tasks directly when needed to ensure completion rather than relying on others

Organization and Process Improvement

Able to assess the current state of fleet operations and quickly implement structure
Builds and maintains systems for tracking maintenance, repairs, fuel usage, mileage, and compliance
Establishes clear processes and expectations across all locations
Brings consistency and accountability to a currently unstructured environment

Key Responsibilities

Oversee all fleet operations including maintenance, repairs, inspections, and compliance
Manage IFTA reporting, IRP registrations, and all required permits across operating states
Ensure accurate mileage tracking, fuel reporting, and audit readiness
Develop and implement standardized fleet processes across all locations
Manage vendor relationships and service providers
Review and manage fleet-related contracts and expenses
Coordinate with insurance and claims as needed
Ensure all vehicles are safe, compliant, and operational
Maintain accurate records and reporting for fleet performance and costs
Support operations teams and drivers with day-to-day fleet needs

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