Food Safety Administrative Assistant II

Overview:

FOOD SAFETY ADMINISTRATIVE ASSISTANT II

LOCATION: CAL-ORGANIC

Why Grimmway?

Come be a part of our growing company where you can thrive and make an impact by working as a Food Safety Administrative Assistant II responsible for providing high-level administrative and food safety program support requiring independent judgment, initiative, and extensive knowledge of organizational procedures. This position is responsible for managing complex projects, anticipating needs, and ensuring accuracy and compliance across all food safety documentation and reporting functions. Supports food safety activities across farming operations, harvesting, and labor contractors. Grimmway is one of the largest carrot and organic vegetable grower/packer/shipper in the world! We pride ourselves in bringing fresh, healthy, and safe product to communities as we invest in and care for the earth’s natural resources and our family of employees. Come grow with us!

Additional Info:

• High school diploma required.
• Must be able to obtain the required Food Safety certification (PSA, LGMA, and GFS). Strong technical and report writing skills.
• Advanced organizational skills and the ability to manage multiple priorities simultaneously.
• Word processing and data entry proficiency with a high accuracy rate.
• Ability to investigate, analyze information, and draw sound conclusions.
• Proven ability to see projects through to completion with minimal supervision.
• Demonstrated ability to maintain confidentiality when working with sensitive information.
• Professional communication skills, both oral and written.
• Ability to work effectively with all levels of personnel and external stakeholders.
• Must have the ability to travel as needed.
• Remote work not available for this position.
• Must pass pre-placement drug/alcohol screen.

• Minimum 3–5 years of senior-level administrative experience in food safety, compliance, or a regulated industry.
• Demonstrated ability to exercise independent judgment in prioritizing tasks and resolving issues.
• Extensive knowledge of administrative procedures, compliance documentation, and audit processes within a regulated environment.
• Exceptional attention to detail and accuracy, with the ability to identify inconsistencies and recommend corrective actions.
• Experience supporting senior leadership and coordinating across multiple departments.
• Proven ability to manage complex, confidential matters with discretion.
• Bilingual in English and Spanish a plus.

• Maintain and ensure accuracy of food safety records and documentation.
• Review and validate all food safety documents for completeness and compliance.
• Track and lead corrective actions for food safety-related items.
• Create training forms and other food safety documents.
• Upload and manage documents in GIS and vendor portals.
• Participate in third-party audits as required.
• Serve as a primary point of contact for administrative matters related to food safety across multiple divisions.
• Use independent judgment to interpret, prioritize, and resolve administrative and compliance-related issues.
• Support continuous improvement by recommending and implementing process enhancements for greater efficiency and compliance.
• Establish and maintain effective working relationships with growers, harvesters, suppliers, and company representatives.
• Must be self-directed and maintain strict confidentiality.
• Work overtime and weekends as needed.
• Perform other related tasks as directed by the Director of Food Safety.
• Effective working relations with all applicable company representatives, growers, harvesters, suppliers, etc.
• Perform other related tasks and job duties as directed by the Director of Food Safety.

• Must be able to remain in a stationary position throughout much of the working day.
• Ability to operate a computer and other office productivity equipment.
• Ability to occasionally move about inside the office and food processing facilities.
• Must be able to work in a high-noise area.

Benefits:

• Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.
  • Subsidized benefits package including Medical and Dental coverage.
  • Generous vision reimbursement allowance for each covered family member per calendar year.
  • 401(k) plan
  • Paid Time Off/Paid Sick and Safe Time
  • Employer-paid life insurance
  • Subsidized gym membership
  • Discounted tickets to major theme parks throughout California.