Forms Layout Specialist

Who is DocMagic

DocMagic is the leading provider of digital solutions for the eMortgage industry, including regulatory compliance, document generation, eSignature, and complete eClosings. DocMagic has been solving the mortgage industry's toughest challenges with innovative technology solutions since 1987. Today, we continue to lead the industry with award-winning proprietary software, mobile apps, and web-based solutions. Recent awards include HousingWire naming DocMagic a 2025 Tech100 winner for the 13th year in a row, recognizing our innovation in digital lending and our impact on the industry, as well as key employees receiving HousingWire Tech Trendsetter and Vanguard awards.

Why Work at DocMagic

At DocMagic, our culture is built on teamwork, innovation, and collaboration, which contribute to our reputation for excellence. We are committed to living these values every day. We offer competitive benefits, including comprehensive health coverage, paid time off, company-paid holidays and a 401K with company matching. We also offer on-site wellness classes, snacks and monthly food trucks. But it is not all about work; we believe in building connections, from team-building activities to our employee gatherings, we love coming together to celebrate. Join us and be a part of a team that values innovation and is committed to shaping the future of work.

Position Summary

The Forms Layout Specialist is responsible for creating and maintaining form templates for DocMagic’s library of forms, including application of accessible PDF Tags. DocMagic maintains a library of over 40,000 forms that must comply with legal and regulatory requirements in all 50 states, including county-specific recording requirements. Attention to detail is of paramount importance for the position. The forms layout group reports to the Chief Compliance Officer.

Essential Functions

• In accordance with DocMagic standards create new templates, revise existing templates, review, proofread for context errors, and perform electronic compares for accuracy.

• Maintain, create and update inventory files in Universe and file completed templates, PCLs, and other form artifacts.

• Apply accessible PDF/UA Tags to DocMagic documents for use with DocMagic’s document generation engine.

• Search DocMagic Inventory templates and download necessary forms from websites.

• Verify that customer specifications have been satisfied and that documents meet state and local compliance regulations.

• Perform edits, report document changes and revisions and verify revision versions from DocMagic inventory and document websites.

• Create PCL template or PDF template versions for use by the forms programming team.

• Work required shift change and overtime as required.

Other Skills

• Works as a team player and builds strong working relationships by collaborating with peers, and those across the company.
• Works in a positive, friendly manner at all times and inspire the company’s culture.
• Must be well-organized, extremely detail-oriented and willing to take ownership of responsibilities.
• Completes assignments on time or advises in advance of delays.
• Excellent time management, organizational and communication skills.
• Exercises sound judgment and decision-making skills.
• Works well under time limits, handles multiple tasks concurrently and prioritizes responsibilities.

Required Qualifications

• Associate degree desired
• 2 years’ experience in forms layout, typography, or related field.
• 1-year experience working with Excel, Word, and PowerPoint.
• 2 years working in a fast-pasted environment and the ability to meet multiple and sometimes competing deadlines.
• Mortgage industry experience and knowledge preferred.

Other Duties

In addition to performing the essential functions of the job, this position may require other duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.

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