Fractional Controller (Multi-Entity Restaurants & RE)

Job Title:

Fractional Controller (Multi-Entity Restaurant Group & RE)

Location: Remote (U.S.-Based Required)
Engagement: Part-Time (10–20 hours/month initially)
Reports To: Founder / CEO

About the Company

We are a multi-entity food business operating seasonal cart locations in Oregon/Washington and expanding cloud kitchen operations in California.

The cloud division is in active growth mode, expanding from 1 to 4 units within 6 months.

We are transitioning from founder-driven financial management to a structured, system-driven financial governance model.

We are seeking a U.S.-based Fractional Controller to build and oversee financial discipline across all entities.

Role Summary

The Fractional Controller will establish financial infrastructure, ensure reporting accuracy, oversee multi-entity accounting, and provide strategic financial visibility to support disciplined expansion.

This role is not transactional bookkeeping.

This role builds systems, enforces discipline, and provides financial clarity for decision-making.

Core Responsibilities

Financial Governance & Structure

• Oversee monthly close process for all LLCs
• Ensure accurate balance sheet reconciliation
• Maintain clean intercompany accounting
• Ensure proper classification of expenses
• Oversee bookkeeping team (including VAs if applicable)
• Implement chart of accounts standardization across entities

Multi-Entity Oversight

Entities include:

• S-Corps and LLCs

Responsibilities:

• Consolidated financial visibility
• Intercompany loan tracking
• Entity-level profitability analysis
• Clean separation between entities
• Capital allocation tracking

Cash Flow Management

• Build and maintain 12-week rolling cash forecast
• Monitor debt obligations
• Monitor vendor payment discipline
• Ensure tax reserve planning
• Flag liquidity risks early
• Advise on working capital strategy

Unit-Level Performance Reporting

• Produce monthly P&L per location
• Provide labor % and food cost visibility
• Identify margin variances
• Coordinate with Operations & Performance Lead
• Translate financial data into operational insights

Tax Coordination

• Work with CPA firm
• Prepare financials for tax filing
• Assist in tax projection planning
• Ensure S-Corp compliance requirements are met
• Support reasonable compensation documentation

Expansion Financial Planning

• Evaluate new unit financial feasibility
• Review lease financial impact
• Assist in capital planning
• Monitor build-out budget vs actual
• Support financing preparation if needed

What This Role Is NOT

• Not day-to-day bookkeeping entry
• Not just year-end tax preparation
• Not passive financial review
• Not reactive only during filing season

This is a proactive financial oversight role.

Ideal Candidate Profile

• 5+ years Controller or Senior Accounting experience
• Multi-entity experience required
• Restaurant or hospitality experience strongly preferred
• Experience with S-Corps preferred
• Experience with multi-state operations preferred
• Strong understanding of labor % and food cost economics
• Comfortable working with founder-led businesses
• Experience building reporting systems from informal structure
• Comfortable overseeing offshore bookkeeping teams

Required Skills

• Advanced QuickBooks (or similar)
• Strong balance sheet management
• Cash flow forecasting
• Intercompany accounting
• Budgeting & variance analysis
• Financial modeling
• Multi-state awareness

Engagement Scope

Initial Commitment:10–15 hours per month (Phase 1)

Expected to scale to:15–20 hours per month as cloud units expand.

Full-time Controller not anticipated until 8–10+ units.

Compensation

Monthly Retainer: $2,500 – $6,000 depending on experience and scope.

Performance-based advisory bonus possible tied to:

• Timely monthly close
• Forecast accuracy
• Financial reporting clarity
• Successful expansion support

What Success Looks Like (First 6 Months)

• Clean monthly close across all entities
• Intercompany balances reconciled
• 12-week cash forecast active
• Unit-level P&L consistently delivered
• Clear tax reserve planning
• Financial dashboard provided monthly
• Founder no longer manually tracking cash

Why This Role Matters

We are building a scalable multi-unit platform, not just operating restaurants.

Financial clarity must precede aggressive expansion.

We are seeking a disciplined, systems-oriented financial partner who can grow with the organization.

Pay: $100.00 - $150.00 per hour

Work Location: Remote