Front Desk Adoption Assistant

Job Summary
We are seeking a dynamic and organized Front Desk Adoption Assistant to be the welcoming face and efficient hub of our Humane Society. This vital role involves front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess strong office management skills to create a positive experience for visitors, clients, and team members alike.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, establishing a positive first impression
• Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel
• Manage adoption appointment scheduling and calendar coordination
• Handle incoming and outgoing correspondence, including emails, mailings, and deliveries
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents
• Support data entry tasks using Microsoft Office, ,and other office software to keep records accurate and up-to-date
• Provide customer support through excellent phone etiquette and personalized assistance to visitors or callers
• Assist with office management tasks including organizing meetings, managing office equipment, and overseeing general administrative workflows

Requirements

• Proven experience in office management or administrative support roles with strong clerical skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
• Familiarity with multi-line phone systems and professional phone etiquette
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Previous experience as a receptionist or personal assistant is advantageous
• Exceptional attention to detail for proofreading documents and managing schedules accurately
• Ability to handle confidential information discreetly while maintaining professionalism at all times
• Demonstrated time management skills to prioritize tasks effectively throughout the workday

Hours

- Current Days looking for rotating coverage on is Thurs-Saturday. There are opportunities to cover additional days as needed.

Join us as a Front Desk Adoption Assistant where your energy fuels our welcoming atmosphere! Bring your organizational prowess, communication excellence, and passion for service to create a vibrant workplace that values every visitor’s experience. This paid position offers an exciting opportunity to grow your administrative career while supporting our team’s success.

Job Type: Part-time

Pay: From $16.00 per hour

Benefits:

• Employee discount

Work Location: In person