Front Desk Associate

Job Overview
We are seeking an energetic and detail-oriented Front Desk Associate to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management functions. Your positive attitude and organizational skills will ensure smooth daily operations, creating a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills
• Assist with office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Support administrative functions including typing correspondence, organizing documents, and supporting customer service efforts
• Provide customer support through clear communication and problem-solving to ensure client satisfaction

Requirements

• Proven office management or clerical experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
• Bilingual abilities are highly preferred to serve diverse client needs
• Experience with multi-line phone systems, data entry, filing, and proofing documents is essential
• Knowledge of office equipment such as printers, scanners, and fax machines is advantageous
• Prior experience as a receptionist or personal assistant in medical or dental settings is a plus
• Demonstrated customer service skills with a professional demeanor and strong phone etiquette
• Ability to manage time effectively while handling multiple responsibilities simultaneously

Join us as a Front Desk Associate where your enthusiasm for organization and customer care will make a meaningful impact every day! This role is perfect for someone eager to grow their administrative skills in a supportive environment that values professionalism and positive energy.

Pay: $12.00 - $14.00 per hour

Benefits:

• Flexible schedule

Work Location: In person