Front Desk Associate

Job Summary
We are seeking an energetic and detail-oriented Front Desk Associate to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks. Your enthusiasm and organizational skills will ensure a smooth flow of daily activities, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic environment.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle appointment scheduling and calendar management using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills
• Support office management tasks such as supply inventory, document organization, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including typing correspondence, proofreading documents, and managing incoming/outgoing mail
• Provide excellent customer support by addressing inquiries via phone or in person and offering assistance as needed

Experience

• Previous office experience or clerical experience is highly preferred, especially in a front desk or receptionist role
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience managing multi-line phone systems and demonstrating excellent phone etiquette
• Bilingual abilities are a plus to effectively communicate with diverse clients and visitors
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or medical/dental receptionist experience is advantageous but not required
• Proven time management skills with the ability to handle multiple responsibilities simultaneously

Join us as a Front Desk Associate and become an integral part of our vibrant team! Your proactive approach and friendly demeanor will help foster a welcoming atmosphere while supporting essential office functions. We value your dedication to providing outstanding customer service and administrative excellence in this rewarding paid role.

Pay: From $16.00 per hour

Work Location: In person