Front Desk Coordinator

Position Overview:

As the Front Desk Coordinator & Invoicing Assistant, you are the warm and professional first point of contact for Central City Scale. You will greet visitors, answer and direct phone calls, and support the administrative and accounting teams by entering customer invoices. Your presence sets the tone for the customer experience, both in-person and over the phone. This job will be Full-time but only seasonally from July through October.

Key Responsibilities:

Customer Interaction & Front Desk Duties

• Greet all visitors and customers with professionalism and warmth
• Answer incoming calls, route them to the appropriate team member, or take detailed messages
• Maintain a tidy and organized front lobby area
• Accept incoming deliveries and notify team members of arrival

Administrative Support

• Assist with filing, copying, scanning, and document organization
• Provide general clerical support as needed by management and accounting teams

Invoicing Responsibilities

• Input customer invoices accurately and in a timely manner using QuickBooks Enterprise
• Send completed invoices to customers as needed
• Work with accounting staff to ensure invoice records are current and correct

Qualifications:

• High school diploma or equivalent; administrative or accounting coursework is a plus
• Strong communication and interpersonal skills
• Detail-oriented with a high degree of accuracy
• Proficient with Microsoft Office Suite and experience with QuickBooks (or willingness to learn)
• Friendly and composed under pressure

Ideal Candidate Traits:

• A calm, confident presence who makes people feel welcome
• Proactive and organized, with the ability to juggle tasks in a fast-paced setting
• Team-oriented and dependable
• Maintains confidentiality and professionalism at all times

Pay: $15.00 - $18.00 per hour

Work Location: In person