Front Desk / HR Assistant

Overview
The Front Desk / HR Assistant is responsible for providing professional reception support, greeting visitors, answering incoming calls, and maintaining a welcoming office environment. This role also supports the Human Resources department by assisting with administrative tasks, employee onboarding, file maintenance, scheduling, and day-to-day HR operations.

Key Responsibilities

Front Desk Duties

• Greet and welcome visitors, vendors, applicants, and employees in a professional manner.
• Answer, screen, and route incoming phone calls promptly and courteously.
• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.
• Manage incoming and outgoing mail, packages, and deliveries.
• Assist with scheduling meetings, maintaining calendars, and coordinating room reservations.
• Monitor visitor sign-in logs and issue visitor badges as needed.

Human Resources Support

• Assist with new hire onboarding, including preparing packets, collecting documents, and updating systems.
• Maintain employee personnel files, ensuring confidentiality and accuracy.
• Support HR with attendance tracking, PTO logs, and timecard corrections when needed.
• Assist with recruitment activities, such as scheduling interviews and communicating with candidates.
• Help coordinate employee events, trainings, and benefits meetings.
• Update employee rosters, contact lists, and HR databases.
• Provide administrative support for HR projects, reports, and compliance tasks.

Administrative Tasks

• Prepare and distribute internal communications, memos, and announcements.
• Assist with ordering office supplies and monitoring inventory.
• Support management with document preparation, filing, and data entry.
• Provide backup support to other departments as needed.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2-4 years of experience in reception, customer service, or administrative roles (HR experience a plus).
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills.
• Professional demeanor with excellent customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational skills, attention to detail, and ability to multitask.
• Bilingual English/Spanish preferred

Pay: $17.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person