Front Desk Receptionist

Job Summary
We are seeking an energetic and organized Front Desk Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your proactive approach and strong organizational skills will ensure smooth daily operations, support office management tasks, and create a positive environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Duties

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and providing accurate information
• Handle scheduling, calendar management, and appointment setting for staff and clients
• Maintain organized filing systems, data entry, and document proofreading to ensure accuracy
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including typing correspondence, managing emails via Google Workspace, and updating records in Microsoft Office applications
• Provide excellent customer support by addressing inquiries via phone or in person with professionalism and courtesy

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills and multitasking ability
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems, data entry, filing, and basic bookkeeping (preferably with QuickBooks)
• Bilingual abilities are highly valued to assist diverse client needs effectively
• Knowledge of office management procedures, clerical tasks, and customer service best practices
• Strong phone etiquette skills combined with excellent time management and organizational skills
• Personal assistant or medical/dental receptionist experience is a plus but not required; we value enthusiasm for learning new skills

Join us as a Front Desk Receptionist where your positive attitude and proactive approach will make a meaningful impact every day!

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Experience:

• AdvancedMD: 1 year (Required)

Work Location: In person