Front Desk Receptionist

Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the friendly face of our organization. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your enthusiasm and organizational skills will help create a positive experience for everyone who walks through our doors or calls our office. This paid position offers an exciting opportunity to develop your office management expertise and support daily operations with professionalism and warmth.

Responsibilities

• Greet visitors warmly, determine their needs, and direct them appropriately to ensure a positive first impression
• Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using professional phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and confidentiality
• Maintain organized filing systems, data entry records, and ensure all documents are properly proofread and stored
• Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
• Support office management tasks such as ordering supplies, maintaining cleanliness, and overseeing general administrative functions
• Assist with bookkeeping duties using QuickBooks or similar software to track expenses and invoices when needed

Skills

• Proven experience in office management or administrative support roles with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette
• Bilingual abilities are highly valued to assist diverse client needs
• Experience with data entry, proofreading, filing systems, and calendar management to ensure accuracy and efficiency
• Knowledge of medical or dental receptionist procedures is a plus but not required; relevant personal assistant experience is advantageous
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail

This role is perfect for motivated individuals eager to contribute to a dynamic team while honing their administrative expertise. We value energetic professionals who thrive on delivering excellent customer support and maintaining organized office environments. Join us in creating a welcoming atmosphere where every visitor feels valued!

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance

Work Location: In person