Front Desk Receptionist

Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will be responsible for creating a positive first impression by managing front desk operations, handling multi-line phone systems, and providing exceptional customer service. Your organizational skills and office management expertise will ensure smooth daily operations, supporting both staff and visitors with professionalism and efficiency. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced environment while contributing to a welcoming atmosphere.

Duties

• Greet visitors, clients, and staff with a warm, professional demeanor, ensuring they feel valued and comfortable.
• Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Handle appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and document proofreading to maintain accurate records and support office organization.
• Assist with basic bookkeeping tasks using QuickBooks or similar accounting software to support office management functions.
• Support administrative tasks such as typing correspondence, managing office supplies, and organizing files for easy retrieval.
• Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of customer satisfaction.

Requirements

• Proven experience in office management or administrative roles with strong clerical skills.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Strong organizational skills with the ability to multitask efficiently in a busy environment.
• Exceptional phone etiquette skills with experience managing multi-line phone systems.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Previous experience as a receptionist in medical or dental offices is a plus but not required; relevant personal assistant experience is also valued.
• Knowledge of bookkeeping software such as QuickBooks is preferred for supporting financial tasks.
• Ability to handle confidential information discreetly with high attention to detail and proofreading accuracy.
• Strong time management skills with the ability to prioritize tasks effectively in a fast-paced setting. Join us as a Front Desk Receptionist and become an integral part of our team dedicated to delivering outstanding service while advancing your administrative career!

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person