Front Desk Receptionist

Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative skills while supporting a dynamic team in a professional environment. Responsibilities

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Answer and direct all incoming calls using multi-line phone systems with excellent phone etiquette
• Manage appointment scheduling and calendar coordination for staff and executives using Google Workspace or Microsoft Office tools
• Handle data entry, filing, and document proofreading to maintain accurate records and organized files
• Assist with office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Support administrative functions including typing correspondence, managing email communications, and supporting customer support inquiries
• Maintain a tidy reception area and ensure all front desk equipment is functioning properly

Skills

• Proven experience in office management, clerical work, or as a receptionist in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask efficiently and prioritize tasks effectively
• Bilingual abilities are highly desirable to assist diverse client needs
• Exceptional customer service skills with a friendly demeanor and professional appearance
• Familiarity with phone etiquette and handling multi-line phone systems confidently
• Experience with data entry, filing systems, proofreading documents, and basic bookkeeping (QuickBooks preferred)
• Personal assistant or medical/dental receptionist experience is a plus for specialized environments
• Strong time management skills to handle multiple responsibilities seamlessly

Join us to be part of a vibrant team where your organizational talents and customer service skills will shine! This role offers the chance to grow your administrative expertise while contributing to a welcoming workplace environment. Starting pay is at $18 per hour, but is based on experience with room for growth. Bilingual is a plus, but is not required.

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person