Front Desk Receptionist

Overview
We are seeking an energetic and professional Spanish speaking Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will be the first point of contact for visitors, clients, and team members, ensuring a positive and efficient experience from the moment they arrive. Your enthusiasm, organizational skills, and ability to handle multiple tasks with ease will contribute significantly to our smooth daily operations. This paid position offers an exciting opportunity to develop your administrative and customer service skills in a dynamic environment.

Duties

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
• Handle front desk responsibilities including checking in visitors, scheduling appointments, and managing visitor logs
• Maintain organized filing systems, data entry records, and ensure accurate documentation using Microsoft Office and Google Workspace tools
• Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping with QuickBooks
• Assist with clerical duties like proofreading documents, managing correspondence, and supporting customer support inquiries
• Perform general office duties including filing, photocopying, faxing, and maintaining a clean reception area

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with multi-line phone systems and professional phone etiquette
• Bilingual abilities are a plus for effective communication with diverse clients and team members
• Prior experience as a dental or medical receptionist is advantageous; personal assistant experience is also valued
• Strong customer service orientation with the ability to handle inquiries efficiently and professionally
• Ability to multitask effectively while maintaining attention to detail; typing speed and accuracy are essential
• Knowledge of bookkeeping software such as QuickBooks; experience with calendar management tools is preferred
• Demonstrated time management skills to prioritize tasks effectively throughout the day

Join us in creating a welcoming environment where professionalism meets efficiency! This role offers an excellent platform for growth in administrative functions while making a meaningful impact on daily operations. We value proactive individuals who thrive on organization, communication, and delivering exceptional support.

Pay: $18.00 - $22.00 per hour

Language:

• Spanish (Required)

Work Location: In person