Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative and clerical skills in a dynamic environment.

Duties

• Greet visitors warmly, verify appointments, and direct them appropriately within the office
• Answer and route incoming calls using multi-line phone systems with professionalism and courtesy
• Manage appointment scheduling and calendar management for staff and clients
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office software
• Handle incoming and outgoing correspondence, including proofreading documents for accuracy
• Support office management tasks such as supply inventory, photocopying, and mail distribution
• Provide customer support by addressing inquiries promptly and efficiently, ensuring excellent customer service at all times

Skills

• Proficiency in computer literacy with strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is a plus
• Excellent phone etiquette with the ability to manage multi-line phone systems confidently
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Clerical experience including data entry, filing, proofreading, and document management
• Knowledge of office management practices combined with exceptional customer service skills
• Experience as a dental or medical receptionist is advantageous but not required; personal assistant experience is also beneficial
• Familiarity with calendar management tools and scheduling software to coordinate appointments seamlessly

Join us as a Front Desk Receptionist and be part of a vibrant team dedicated to delivering outstanding service while advancing your administrative career!

Pay: $24.31 - $29.27 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Retirement plan
• Tuition reimbursement

Work Location: In person