Front Desk Receptionist

Receptionist/ Project Admin

Job Responsibilities:

• Answering all incoming general phone calls and providingadministrative support.
• The front face of the company and welcoming in visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Operates telecommunication system.
• Keeps a safe and clean reception area by complying with Insights procedures, rules, and regulations.
• Contributes to being a team player, open minded to multiple demand and needs.
• Keeping the office spaces well cared for, and an appealing appearance.
• Keeping all public areas with the office building organized and tidy.
• Handling office maintenance of stationary supplies, kitchen, coffee bar items, conference room and bathroom toiletries.
• Placing orders for meals for meetings/company events.
• Managing overseeing the communal office machinery, such as copiers, fax machines, and postage machines.
• Handling incoming and outgoing mail and packages.
• Drop of FedEx and UPS packages.
• Be able to handle 10 to 20lbs of supplies to restock and replace.
• Handling of solicitors.
• Coordinating company events and utilizing the conference room and or outside vendor for holiday events.
• Supporting different departments, such accounting and project managers.
• Filling in the accounting office, organizing and archiving of past year files.
• Creating AP files.
• Logistic travel arrangement for employees, hotels, rental cars, and flights.
• Coordinating company events i.e., holidays and summer picnics.
• Maintaining and organizing office space for employees, supply closets, restroom supplies.
• Supporting project managers with administrative support, with making copies, and shipping out packages and files.
• Handling company reservations.
• Handling auto vehicles registration and tracking.
• Open to helping other departments.
• Supporting accounting manger with collection of timesheets and expense reports on a weekly basis.
• Constant communication with AP on daily task
• Consistency and attendance are very important.
• Reliability and flexibility are attributes Insight is looking for.
• Strive to grow and excel within and have long term relationship with Insight.

Qualifications/Skills:

• Respectful and positive attitude.
• Telephone Skills
• Verbal Communication
• Listening
• Professionalism
• Organization
• Informing Others
• Handles Pressure
• Supply Management
• Time Management
• Detail Oriented
• Out of the box thinking
• Willing to go the extra mile.
• Able to multitask.
• Good note taker and following directions
• Flexibly schedule
• Proficient in Word, Excel, and Microsoft Office 365
• Microsoft Teams, Share Point and OneDrive

Job Type: Full-time

Salary: $17.50 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Profit Sharing after 3 years

Schedule:

• Day shift
• Monday to Friday
• 8am to 5pm

Experience:

• Receptionist: 5 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $17.50 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Receptionist: 5 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person