Front Desk Receptionist

Overview
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience from the moment they walk through the door. Your energetic approach and organizational skills will help maintain smooth office operations, manage multi-line phone systems, and support administrative functions with enthusiasm and precision. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team environment.

Responsibilities

• Safeguarding sensitive and private information is a core part of your job duties and is essential to maintaining the safety, dignity, and trust of the company.
• Performs assigned front desk and administrative responsibilities while also assisting the Office Manager with daily operational tasks and additional duties as needed to ensure smooth and efficient office operations.
• Greet visitors warmly, verify appointments, and direct them appropriately to ensure a seamless check-in process.
• Manage phone calls with professionalism, answering inquiries promptly and routing calls efficiently.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, maintaining accurate records.
• Maintain organized filing systems, perform data entry tasks, and ensure all documents are properly proofread and stored.
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings.
• Assist with clerical duties including typing reports, updating databases using Microsoft Office and Google Workspace tools, and managing office supplies inventory.
• Provide excellent customer service by addressing inquiries with patience and clarity while maintaining proper phone etiquette.

Experience

• Proven office experience or administrative support roles demonstrating strong organizational skills and computer literacy.
• Familiarity with front desk operations, multi-line phone systems, data entry, filing procedures, and basic bookkeeping practices
• Previous experience in medical roles is advantageous but NOT required; a background in customer support or personal assistant work is beneficial.
• Demonstrated ability to manage time efficiently while handling multiple responsibilities in a fast-paced environment.
• Strong typing skills combined with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and general computer skills are essential. Join us to be part of an energetic team dedicated to delivering exceptional service while advancing your career in office management!

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Work Location: In person