Front Desk Receptionist and Accounting Clerk

Job Overview
We are seeking a dynamic and organized Front Desk Receptionist and Accounting Clerk to join our team! This vital role combines front desk responsibilities with essential accounting tasks, ensuring smooth daily operations and excellent customer support. The ideal candidate will be energetic, detail-oriented, and possess strong office management skills. You will serve as the first point of contact for visitors and callers while also managing financial records, data entry, and bookkeeping functions.

Duties

• Greet visitors, clients, and vendors warmly, providing exceptional customer service and maintaining a professional front desk presence
• Operate multi-line phone systems, answer inquiries, transfer calls, and take detailed messages with excellent phone etiquette
• Perform data entry and maintain accurate records using QuickBooks for bookkeeping, invoicing, and expense tracking
• Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure efficient office management
• Support administrative functions including proofing correspondence, managing incoming/outgoing mail, and supporting personal assistant duties if needed
• Maintain organized digital and physical filing systems while ensuring confidentiality of sensitive information
• Assist with basic bookkeeping tasks such as accounts payable/receivable entries and bank reconciliations

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in QuickBooks, Microsoft Office (Word, Excel), and general computer literacy
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy manufacturing environment
• Strong customer service skills with professional phone etiquette and bilingual abilities preferred
• Experience with front desk operations
• Knowledge of bookkeeping or basic accounting practices is highly desirable
• Ability to type quickly with high accuracy and perform data entry efficiently

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on delivering exceptional support while maintaining a lively and positive workplace atmosphere. This is a paid position that offers growth opportunities for those eager to expand their administrative expertise.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Work Location: In person