Front Desk Receptionist and Administrative Assistant

Overview
We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to join our team! This vital role combines the warmth and professionalism of a front desk receptionist with the efficiency of an administrative support specialist. You will be the first point of contact for visitors and callers, ensuring a positive experience while managing essential office tasks that keep our operations running smoothly. Your energy, attention to detail, and multitasking skills will help foster a welcoming environment and support our team’s success.

Duties

• Greet visitors warmly, answer multi-line phone systems with professionalism, and direct calls accurately using excellent phone etiquette
• Manage front desk operations, including handling incoming inquiries, scheduling appointments, and maintaining visitor logs
• Perform data entry and filing to organize client records, correspondence, and office documents efficiently
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, proofreading, and communication
• Support office management tasks such as calendar management, scheduling meetings, and coordinating appointments for staff or executives
• Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
• Provide customer support by addressing inquiries promptly and professionally, ensuring customer satisfaction at all times

Experience

• Previous office experience or clerical experience demonstrating strong organizational skills and attention to detail
• Proven ability to manage multi-line phone systems and handle high-volume customer interactions with professionalism
• Bilingual skills are highly desirable to serve diverse clients and visitors effectively
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), data entry, and proofreading skills
• Experience in medical or dental receptionist roles is a plus, especially familiarity with calendar management in healthcare settings
• Personal assistant or office management experience that showcases excellent time management skills and the ability to prioritize tasks effectively
• Knowledge of bookkeeping procedures using QuickBooks or similar software is advantageous

Join us in a role where your enthusiasm meets your expertise! We value proactive individuals who thrive in fast-paced environments and are eager to contribute positively to our team. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant workplace environment.

Pay: From $2,400.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person