Front Desk Receptionist and Administrative Assistant

Job Overview
We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to be the welcoming face and efficient support system of our office. This role is vital in creating a positive first impression for visitors and callers while ensuring smooth daily operations. You will handle a variety of administrative tasks, manage multi-line phone systems, and provide exceptional customer service. Your energetic approach and attention to detail will help foster a productive and friendly environment, supporting the team with office management, data entry, scheduling, and clerical duties. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Responsibilities

• Greet visitors warmly, direct them appropriately, and maintain a professional reception area
• Answer, screen, and route incoming calls using multi-line phone systems with excellent phone etiquette
• Manage calendar appointments, schedule meetings, and coordinate conference room bookings
• Perform data entry, filing, photocopying, and proofreading to ensure accurate record-keeping
• Assist with office management tasks such as ordering supplies, maintaining inventory, and organizing files
• Support customer service efforts by responding promptly to inquiries via phone or email
• Utilize computer skills in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools, and QuickBooks for bookkeeping and record management
• Handle clerical duties including typing correspondence, managing mail distribution, and supporting personal assistant functions as needed
• Maintain organization of documents through filing systems and ensure timely follow-up on pending tasks
• Support bookkeeping activities by managing invoices, receipts, and basic data entry for financial records

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills
• Proven ability to manage multi-line phone systems with professionalism and courtesy
• Bilingual proficiency is highly desirable to effectively communicate with diverse clients and visitors
• Experience in customer service or customer support environments emphasizing excellent communication skills
• Familiarity with office management software such as Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and QuickBooks preferred
• Clerical experience including data entry, proofreading, filing, and calendar management is advantageous
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Personal assistant or executive support experience is a plus but not required

Join us in creating a welcoming atmosphere while supporting our team’s success! This role offers an engaging environment where your organizational talents and positive attitude will shine. We value energetic professionals eager to grow their administrative expertise in a collaborative setting.

Pay: $12.00 - $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person