Front Desk Receptionist/Accounts Payable

About Us:

Novel Builders is a growing General Contractor in the DFW metroplex. At Novel Builders, we do the right thing, with the right people, because it is the right thing to do. We value professionalism, integrity and a can-do attitude. We are a family-oriented small business doing great things in North Central Texas.

Job Summary:

As a Receptionist/Accounts Payable Administrator at Novel Builders, you will play a key role in supporting the day-to-day operations of our office and accounting department. You will serve as the first point of contact for clients, visitors, subcontractors, and vendors while also assisting with accounts payable processing and administrative coordination. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced construction environment.

Responsibilities:
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls, take messages, and provide information to callers
- Manage the reception area, ensuring it is clean and organized
- Assist with clerical tasks such as filing, photocopying, and scanning
- Coordinate projects and assist with project management tasks as needed
- Type and prepare documents, reports, and correspondence
- Provide administrative support to various departments as required

- Receive, review, and process vendor and subcontractor invoices for payment
- Verify invoice coding, approvals, and supporting documentation prior to processing
- Prepare and distribute accounts payable check runs, ACH Payments, and supporting documentation.
- Maintain organized digital accounts payable files and records
- Assist with vendor setup, W-9 collection, and 1099 tracking
- Coordinate with project managers and accounting staff to ensure timely invoice approvals and payment processing
- Support month-end accounting processes and other accounting-related duties as assigned

Experience:
- Previous experience as a receptionist, administrative assistant, or accounts payable clerk preferred, preferably within the Construction industry

- Basic understanding of accounts payable processes, invoice handling, and vendor communication preferred

- Familiarity with construction accounting, job costing, lien waivers, or subcontractor/vendor documentation a plus

- Strong organization skills with the ability to multitaks and prioritize effectively

- Excellent verbal and written communication skills

- Strong attention to detail and accuracy

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Ability to work independently while contributing positively to a team environment

- Professional demeanor with strong customer service skills

- Familiarity with phone systems and office equipment

**Must be a Notary Public or willing and able to obtain Notary certification

We offer competitive compensation and benefits package. Join our team and contribute to our continued success. Apply now!

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounts payable: 2 years (Required)

License/Certification:

• Certified Notary Public (Required)

Work Location: In person