Front Desk Receptionist/Admin

Job description:

The Receptionist / Admin serves as the firm’s first point of contact and plays a critical role in delivering professional, welcoming, and efficient client experience. This position requires a candidate who is polished, composed, and client-focused, while also being highly organized and capable of handling essential administrative responsibilities that support daily office operations.

Legal Receptionist Duties and Responsibilities:

Serve as the firm’s first point of contact by maintaining a polished phone presence and professional in-person demeanor

Greet clients, visitors, and vendors, answer, screen, and route incoming calls accurately

Notify attorneys and staff of client arrivals and scheduled appointments

Maintain a clean, organized, and professional reception area

Keep conference rooms client-ready, including daily replenishment of water, snacks, and tissues

Prepare, reset, and manage conference rooms for meetings and client consultations

Open, sort, scan, and distribute incoming mail and packages

Perform electronic and physical filing and maintain organized records

Order and manage office, kitchen, and administrative supplies

Assist with scheduling, calendar coordination, and meeting setup

Coordinate with vendors and service providers as needed

Assist with copying, scanning, mailing, binding, and document preparation

Provide general administrative support to attorneys and staff as assigned

Handle confidential information with discretion and uphold firm policies and professional standards

Job Type: Full-time

Pay: Up to $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Legal receptionist: 1 year (Required)
• Microsoft Office: 3 years (Required)

Work Location: In person