Front Desk Receptionist/Medical assistant

Job Summary
We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, patients, and team members. Your organizational skills and office management experience will ensure smooth daily operations, creating a positive first impression and supporting the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Responsibilities

• Greet visitors, clients, and staff with a friendly and professional demeanor, ensuring a positive first impression
• Answer, screen, and direct incoming calls using multi-line phone systems with excellent phone etiquette
• Manage appointment scheduling and calendar coordination for staff and physician
• Handle data entry, filing, and document proofreading to maintain accurate records and correspondence
• Support office management tasks such as ordering supplies, maintaining inventory, and organizing files
• Assist with clerical duties including copying, scanning, and managing incoming/outgoing mail
• Provide customer support by addressing inquiries promptly and efficiently in person or via phone or email
• Utilize computer skills in Microsoft Office, Google Workspace, and other office software to facilitate daily operations
• Maintain a clean and organized front desk area to promote a welcoming environment

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Excellent communication skills
• Proficiency with multi-line phone systems and office equipment such as printers and scanners
• Strong computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry tools
• Ability to multitask efficiently while maintaining attention to detail in proofreading and filing tasks
• Exceptional customer service skills combined with professional phone etiquette
• Time management skills to prioritize tasks effectively in a fast-paced environment
• Previous experience as a medical receptionist or dental receptionist is advantageous but not required
• Personal assistant or calendar management experience can enhance your ability to support team needs

Join us as our Front Desk Receptionist to be the friendly face that keeps our office running smoothly! Your enthusiasm for organization, excellent communication skills, and dedication to providing outstanding customer support will make a meaningful difference every day.

Pay: From $15.50 per hour

Expected hours: No more than 40.0 per week

Work Location: In person