Front Desk Receptionist/Office Assistant

Job Overview

Busy Physical Therapy Office looking for a Part Time front desk receptionist. This is a perfect opportunity for retirees.

Must be punctual, professional and able to multitask in a fast paced environment.

Duties Include:

• Greet visitors, clients, and vendors with coutesy and professionalism, creating a warm first impression
• Answer and return calls efficiently and courteously using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries promptly and accurately
• Maintain organized electronic medical records systems, data entry records, and ensure all documents are properly proofread and scanned
• Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including photocopying, faxing, and organizing office supplies
• Provide exceptional customer support by addressing inquiries, providing information, and ensuring a positive experience for all visitors

Requirements

• EMR experience is a plus
• Proven office experience or administrative background with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent computer literacy with the ability to learn new software quickly
• Strong communication skills with professional phone etiquette.
• Ability to manage time effectively in a fast-paced environment while maintaining attention to detail
• Previous experience in medical or dental reception is advantageous but not required; relevant personal assistant or clerical experience is valued
• Knowledge of bookkeeping practices such as QuickBooks is preferred
• Demonstrated ability to handle confidential information discreetly

Join us in creating a welcoming atmosphere where organization meets exceptional service! This role is ideal for motivated individuals eager to grow their administrative expertise while supporting our team’s success.

Pay: $16.00 - $18.00 per hour

Expected hours: 24.0 per week

Work Location: In person