Front Desk Receptionist/Office Assistant

Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist/Office Assistant to be the welcoming face and organizational backbone of our office. This role is vital in creating a positive first impression for visitors and clients while ensuring smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will handle a variety of administrative tasks, manage multi-line phone systems, coordinate appointments, and support office management activities. This paid position offers an exciting opportunity to develop your administrative expertise in a professional environment committed to growth and excellence.

Duties

• Greet visitors and clients warmly, providing exceptional customer service and ensuring they feel welcomed.
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications.
• Assist with data entry, proofread documents, and perform clerical tasks such as photocopying and scanning.
• Support calendar management by scheduling appointments, meetings, and coordinating conference room bookings.
• Handle incoming correspondence, emails, and inquiries with professionalism and promptness.
• Perform general office management duties including ordering supplies, maintaining cleanliness, and supporting team members with administrative needs.
• Support bookkeeping activities using QuickBooks or similar accounting software as needed.
• Maintain confidentiality of sensitive information while delivering exceptional customer support.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
• Familiarity with multi-line phone systems and professional phone etiquette.
• Bilingual abilities are highly valued to assist diverse client needs effectively.
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Experience with QuickBooks or bookkeeping is a plus for supporting financial tasks.
• Exceptional proofreading skills to ensure accuracy in all written communications.
• Customer service orientation with a friendly demeanor and excellent interpersonal skills.
• Ability to handle high-volume phone calls while maintaining professionalism under pressure.
• Personal assistant or receptionist experience is advantageous. Join us to be part of a vibrant team where your organizational talents and customer service skills make a real impact! We value energetic professionals eager to contribute to a well-run office environment while growing their administrative expertise in a supportive setting.

Job Type: Full-time

Pay: From $12.00 per hour

Work Location: In person