Front Desk Receptionist/Office Assistant

Job Summary
The front desk receptionist at a music school serves as the first point of contact for students, parents, and visitors, ensuring a welcoming and organized environment. This role supports daily operations by managing communications, coordinating schedules, and assisting both staff and clients to keep the school running smoothly and efficiently.

Responsibilities

• Answer phone calls and respond to inquiries about classes, scheduling, and programs
• Schedule lessons and maintain accurate, up-to-date calendars
• Assist teachers with organizing and adjusting their schedules
• Monitor daily appointments to ensure lessons run on time
• Enroll new students and provide information about programs and policies
• Collect payments and maintain accurate records
• Keep the front desk and common areas clean and organized
• Open and close the facility according to daily procedures

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to handle data entry and manage multiple software platforms efficiently
• Strong phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous experience in customer service or as a receptionist is a plus
• Exceptional organizational skills with keen attention to detail; ability to prioritize tasks effectively
• Ability to manage time efficiently while handling multiple responsibilities in a fast-paced environment

Pay: From $18.00 per hour

Work Location: In person