Front Desk Secretary speaking English & Spanish

Job Summary
We are a medical office seeking a dynamic and highly organized Front Desk Secretary who is fluent in both English and Spanish to join our vibrant team. In this role, you will be the welcoming face of our organization, providing exceptional customer service, managing administrative tasks, and ensuring smooth office operations. Your energetic approach and bilingual skills will help foster positive interactions with clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and friendly environment.

Responsibilities

• Greet visitors and patients warmly, ensuring a positive first impression for everyone entering the office
• Answer multi-line phone systems promptly and professionally, directing calls efficiently to the appropriate departments or personnel
• Manage appointment scheduling, calendar coordination, and meeting arrangements using Microsoft Office and Google Workspace tools
• Handle incoming and outgoing correspondence, including emails, mailings, and document deliveries with accuracy and attention to detail
• Maintain organized filing systems, data entry records, and office supplies inventory to support daily operations
• Provide general administrative support, managing office logistics, and supporting team members with clerical duties

Requirements

• Bilingual fluency in English and Spanish is essential for effective communication with diverse clients and staff
• Proven experience in front desk operations or office management roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office, Google Workspace, and data entry skills
• Familiarity with multi-line phone systems, customer service best practices, and phone etiquette
• Previous clerical or administrative experience demonstrating attention to detail and time management abilities
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Excellent proofreading skills for document review and correspondence accuracy
• Personal assistant or office experience is a plus

Be part of our dedicated healthcare team and put a smile on each patients face.

Pay: $18.00 - $22.00 per hour

Work Location: In person