Front Desk/Admin Assistant

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. We are currently seeking dynamic, team-oriented individual to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Administrative Assistant/Receptionist to join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Responsibilities

• Front desk reception duties (greeting guests, answering the phones)
• Processing incoming and outgoing mail and packages
• Maintaining project and company e-files
• Project checklist tasks for new projects, change orders, closeout
• Place lunch orders for office meetings/events
• Responsible for the ordering and inventorying of office supplies and equipment in a cost-effective way
• Ensure new employees’ workstations are set up and ready to use
• Manage Globaltech license renewals (office and company vehicles)
• Assist with company vehicle maintenance
• Oversee office equipment usage and functionality (meter readings, office furniture, copy machines, etc.)
• Assisting with A/R invoice prep
• Matching checks to accounts payable bills and mailing payments
• Obtaining progress and final payment releases (lien waivers) and SBE Payment Certificates
• Managing fleet key check-in-and-out board
• Other duties as assigned

Requirements

• Minimum High School Diploma (associate's degree preferred)
• Positive attitude, friendly demeanor
• Proven experience working on a team
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with Adobe Acrobat (PDF) a plus
• Professional verbal and written communication skills
• Ability to work Monday through Friday from our Boca Raton office (8:00 AM -5:00 PM)
• Ability to pass a background check
• Possess a valid Florida Driver License and able to pass a motor vehicle record search
• Ability to pass a pre-hire drug test