Front desk/Office Assistant

Job Summary
We are seeking a dynamic and organized Front Desk/Office Assistant to be the welcoming face and efficient coordinator of our busy office environment. In this role, you will manage front desk operations, handle multi-line phone systems, and provide essential administrative support to ensure smooth daily functions. Your positive attitude, exceptional organizational skills, and proficiency with office technology will help create a professional and friendly atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Greet clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems with professionalism, practicing excellent phone etiquette and providing exceptional customer support
• Handle incoming calls efficiently, directing inquiries to appropriate staff members or departments
• Perform data entry, filing, and document proofreading to maintain accurate records and organized files
• Assist with appointment scheduling, calendar management, and coordinating meetings using Google Workspace or Microsoft Office tools.
• Verify Insurance, collect payments.
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Provide clerical assistance including typing correspondence, preparing reports, and maintaining organized digital and physical files

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and excellent phone etiquette skills
• Experience with bookkeeping is a plus for handling basic financial tasks
• Strong computer literacy with the ability to quickly adapt to new software tools
• Exceptional time management skills with the ability to prioritize tasks efficiently
• Previous experience in customer service or as a receptionist in medical or behavioral health offices is advantageous
• Attention to detail for proofreading documents and data entry accuracy
• Personal assistant experience or medical/behavioral health receptionist background is beneficial but not required

Join us as a Front Desk/Office Assistant where your enthusiasm and organizational prowess will help foster a welcoming environment while supporting our team’s operational success. We value proactive individuals who thrive in fast-paced settings and are eager to grow their administrative expertise!

Job Type: Part-time

Pay: Up to $19.00 per hour

Work Location: In person