Front Office Administrative Assistant (1 -2 yrs Exp. Req.)

Front Office Administrative Assistant Position Overview

The Front Office Administrative Assistant serves as the first point of contact for visitors, vendors, and employees, ensuring a welcoming and professional office environment. This role manages the front desk and office operations, and provides administrative support to departments and managers. The ideal candidate is highly organized, detail-oriented and comfortable handling a wide variety of tasks simultaneously.

Key ResponsibilitiesFront Desk & Visitor Management

· Greet and assist employees, visitors, and vendors professionally.

· Answer, screen, and route incoming calls.

· Manage visitor logs and issue badges.

· Handle incoming and outgoing mail and packages.

Administrative Support

· Assist with scheduling appointments and meetings.

· Prepare and edit documents, reports, spreadsheets and correspondence.

· Maintain office calendars and support departmental tasks.

· Assist various departments and managers with administrative tasks as assigned.

· Maintain confidential records in accordance with company policies.

· Other duties as assigned.

Office Operations

· Monitor and create office supply orders as needed.

· Coordinate maintenance and vendor service appointments.

· Maintain organized digital and physical filing systems.

· Assist with onboarding tasks when needed.

· Ensure common areas, meeting rooms and workspaces remain tidy and presentable.

· Gather and discard trash daily.

· Schedule meetings, appointments, and conference room use.

Communication & Customer Service

· Serve as point of contact for internal and external inquiries.

· Relay messages and information accurately.

· Distribute internal communications and announcements.

· Follow up as needed to ensure issues are addressed and closed out.

Required Skills & Qualifications

· At least two years experience in an administrative or front desk role.

· Strong verbal and written communication skills.

· Excellent customer service skills.

· Proficiency with office software – Microsoft Word, Excel, Teams, and Outlook.

· Strong organizational and multitasking abilities.

· High attention to detail and organizational skills.

· Ability to remain calm and professional when handling complaints or urgent calls.

· Self-starter who works well independently and part of a team.

· Proficiency with email, calendars, spreadsheets.

Preferred Qualifications

· Experience in a food service or service-oriented environment.

· Familiarity with phone systems and scheduling tools.

· Administrative procedures knowledge.

Compensation

Hourly Pay Rate: $19.00

Job Type: Part-time

Pay: $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person