Front Office Administrative Assistant (Part-Time)

About Us:
Paraclete Counseling Center is a private mental health practice serving individuals, couples, and families in a compassionate, professional setting. We’re seeking a friendly and organized Front Office Administrative Assistant to join our team and support the daily operations of our practice.

Position Summary

We are seeking a highly organized and friendly administrative professional to manage the daily front office operations, support clinical staff, and help maintain our online presence. This is a part-time, on-site position (15 hours per week), with preferred workdays being Monday, Tuesday, and Thursday.

Responsibilities:

• Greet and check in/check out clients in a warm, professional manner
• Collect and post payments accurately
• Verify insurance benefits and update client billing records
• Manage scheduling, billing and client communication using our electronic health record (EHR) system
• Provide administrative support to the Director and clinical staff
• Create and schedule social media posts (Instagram & Facebook) using Canva
• Answer phones, return voicemails, and communicate clearly and kindly with clients
• Maintain and update our Squarespace website (blog posts, content edits)
• Design and schedule social media content (Instagram & Facebook) using Canva

Qualifications:

• Minimum 1 year of prior office or administrative experience required
• Strong phone etiquette and professional communication skills
• Excellent organizational skills with the ability to multitask and prioritize
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Proficiency with Google Workspace
• Experience with Canva and social media content creation
• Experience managing website content (Squarespace preferred)
• Background in a medical or healthcare setting is a plus
• High school diploma or equivalent

Benefits:

• Supportive, team-oriented work environment
• Flexible daytime schedule
• Training provided for EMR system
• Opportunity to contribute to a mission-driven practice

How to Apply:
If you’re detail-oriented, tech-savvy, and passionate about making a difference in a counseling practice, we’d love to hear from you! Submit your resume and a brief cover letter highlighting your relevant experience and availability. We look forward to meeting you!

Job Type: Part-time

Pay: From $17.00 per hour

Ability to Commute:

• Suwanee, GA 30024 (Required)

Work Location: In person