Front Office & Administrative Coordinator

Position Summary

The Front Office & Administrative Coordinator is responsible for managing front desk operations as the primary focus of the role, while also supporting bookkeeping and compliance functions. This position ensures a professional and welcoming environment, accurate financial recordkeeping, and adherence to organizational policies and regulatory requirements.

Key ResponsibilitiesReception & Front Office (Primary Responsibility)

• Serve as the first point of contact for visitors, clients, and vendors
• Answer, screen, and route incoming emails
• Greet visitors and maintain a professional front office environment
• Schedule appointments and manage calendars
• Handle incoming and outgoing mail and deliveries
• Maintain office supplies and coordinate vendor services
• Provide general administrative support to staff and leadership

Bookkeeping (Secondary Responsibility)

• Maintain accurate financial records, including accounts payable and receivable
• Prepare invoices and process payments
• Reconcile bank statements and credit card accounts
• Track expenses and assist with payroll processing
• Support month-end and year-end financial reporting
• Maintain organized financial documentation

Compliance (Tertiary Responsibility)

• Maintain and update compliance records and required documentation
• Support implementation and monitoring of internal control procedures
• Ensure adherence to company policies and applicable regulations

Qualifications

• Associate’s or Bachelor’s degree in Business, Accounting, or related field preferred
• 2+ years of administrative or bookkeeping experience
• Knowledge of basic accounting principles
• Experience with accounting software (e.g., QuickBooks or similar)
• Proficiency in Google Workspace and or Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion

Key Competencies

• Customer service orientation
• Attention to detail and accuracy
• Organizational skills
• Ability to manage multiple priorities
• Professional communication

Work Environment:
Office-based role requiring regular interaction with staff, clients, and vendors, as well as consistent computer and phone use.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Paid time off

Education:

• Associate (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person