Front Office Administrative Coordinator

Primrose School of Wheat Ridge at Applewood is seeking a professional and highly organized Front Office Administrative Coordinator to support daily school operations and serve as the first point of contact for our families and community.

Primrose Schools is a national leader in early education and care. Through our Balanced Learning® approach, we partner with families to build a strong foundation for lifelong learning. The Front Office Administrative Coordinator plays a critical role in ensuring a seamless, welcoming, and compliant school environment that reflects the Primrose standard of excellence.

Position Overview

The Front Office Administrative Coordinator provides administrative, enrollment, and operational support to the School Leadership Team while delivering an exceptional experience for families. This role requires professionalism, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, licensed childcare environment.

Key Responsibilities

Family & Community Experience

• Greet families and visitors in a warm, professional manner
• Manage incoming calls, emails, and general inquiries
• Support scheduling and coordination of school tours
• Assist families with enrollment steps and school systems

Enrollment & Billing Administration

• Process enrollment documentation and tuition deposits
• Maintain accurate student records in accordance with school policies
• Support tuition billing processes and communicate clearly with families regarding accounts
• Monitor classroom availability and waitlist movement

Compliance & Record Management

• Maintain organized licensing and regulatory documentation
• Track immunization records, health forms, and required student files
• Ensure documentation aligns with Colorado Department of Early Childhood requirements
• Support incident report documentation and secure recordkeeping

Operational Support

• Assist the School Leadership Team with administrative tasks and scheduling
• Maintain office systems and supply inventory
• Support daily operational procedures and communication

Qualifications

• Primrose experience is a plus
• Administrative or office management experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency with office software and database systems
• Professional demeanor with a high level of discretion
• Experience in an early childhood education or regulated environment preferred

What We Offer

• Competitive compensation based on experience
• Supportive and collaborative leadership team
• Professional growth opportunities
• A positive and mission-driven school culture

At Primrose School of Wheat Ridge at Applewood, we are committed to providing a safe, nurturing, and educational environment for children and a supportive workplace for our team members. We seek individuals who uphold the Primrose mission and demonstrate integrity, professionalism, and a passion for service.

We invite qualified candidates to apply and join our growing school community.

Pay: $21.00 - $23.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person